Account & Event Manager

Kyiv - Ukraine

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The company is the leading global conference series for the AI and data science community. Their events bring together thousands of developers decision-makers and innovators from top companies to learn connect and explore the future of AI.

As an Account & Event Manager youll play a critical role managing our sponsor and partner relationships coordinating contracts and onboarding and overseeing operational and event-related vendor management to deliver a smooth impactful experience for all stakeholders.

What You Will Do

- Account Management & Partner Coordination

Track manage and update all business development and partner contracts.
Work closely with the BizDev team to finalize partner details contracts and documentation.
Coordinate partner onboarding: send welcome emails collect required assets (logos web copy orders promo materials) and maintain accurate records in trackers and shared folders.
Serve as the main point of contact for partners to ensure timely deliverables and clear communication. Support the identification of upsell and renewal opportunities by building strong partner relationships.

- Event Operations & Vendor Management

Draft process and track operational and event-related contracts for venues vendors suppliers and service providers.
Liaise with vendors to confirm services negotiate details and ensure smooth execution of booth setups rentals AV agreements F&B orders and other onsite needs.
Research source and coordinate conference swag and branded materials.
Prepare and distribute partner FAQs booth selection forms and setup instructions.
Track Eventbrite registrations team passes booth orders and vendor deliverables.
Coordinate with internal teams (content marketing ops) to ensure sponsor and vendor needs are met on time.
Support post-event wrap-up: collect feedback manage final reports and ensure all documentation is complete and archived.

What Were Looking For

2 years of experience in account management business development coordination or event operations.
Strong communication and organizational skills.
High attention to detail with the ability to manage multiple contracts and timelines.
Proficiency with Google Workspace (Docs Sheets Drive)
HubSpot or similar CRMs and Eventbrite would be a plus
Previous experience working with B2B clients sponsors or vendors would be a plus
Interest or background in data science AI or technology events is a plus.
USA Travel Visa is a plus.

What They Offer

Full-time job (working hours from 11:00 to 20:00).
Competitive salary and bonus system.
Working in a team introductory and team-building activities.
Overseas travel opportunities.
Apple MacBook workstation.
Healthcare Insurance.
20 days paid vacation.
Compensation for coworking if needed.

What You Will Do

- Account Management & Partner Coordination

Track manage and update all business development and partner contracts.
Work closely with the BizDev team to finalize partner details contracts and documentation.
Coordinate partner onboarding: send welcome emails collect required assets (logos web copy orders promo materials) and maintain accurate records in trackers and shared folders.
Serve as the main point of contact for partners to ensure timely deliverables and clear communication. Support the identification of upsell and renewal opportunities by building strong partner relationships.

- Event Operations & Vendor Management

Draft process and track operational and event-related contracts for venues vendors suppliers and service providers.
Liaise with vendors to confirm services negotiate details and ensure smooth execution of booth setups rentals AV agreements F&B orders and other onsite needs.
Research source and coordinate conference swag and branded materials.
Prepare and distribute partner FAQs booth selection forms and setup instructions.
Track Eventbrite registrations team passes booth orders and vendor deliverables.
Coordinate with internal teams (content marketing ops) to ensure sponsor and vendor needs are met on time.
Support post-event wrap-up: collect feedback manage final reports and ensure all documentation is complete and archived.

What Were Looking For

2 years of experience in account management business development coordination or event operations.
Strong communication and organizational skills.
High attention to detail with the ability to manage multiple contracts and timelines.
Proficiency with Google Workspace (Docs Sheets Drive)
HubSpot or similar CRMs and Eventbrite would be a plus
Previous experience working with B2B clients sponsors or vendors would be a plus
Interest or background in data science AI or technology events is a plus.
USA Travel Visa is a plus.

What They Offer