Project Specialist II - Supply Chain
Project Specialist II - Supply Chain
Posted on :
01-09-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
01-09-2025
Job Description
Employees and/or union members will be given priority consideration in the hiring process per the applicable labor contracts.
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.
Applicants if hiredmust comply with CTAs residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated against because of race color creed religion sex marital status national origin sexual orientation ancestry age unfavorable military discharge disability or any other status protected by federal state or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees unless undue hardship would result. If you require an accommodation in the application or hiring process please contact prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
During the hiring process CTAs Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.
Please click link below to review the benefits offered at the CTA.
REQUIREMENTS
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.
Applicants if hiredmust comply with CTAs residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated against because of race color creed religion sex marital status national origin sexual orientation ancestry age unfavorable military discharge disability or any other status protected by federal state or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees unless undue hardship would result. If you require an accommodation in the application or hiring process please contact prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
During the hiring process CTAs Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.
Please click link below to review the benefits offered at the CTA.
REQUIREMENTS
Bachelors degree in Business Administration Management or a related field plus two (2) years of experience in an administrative position including project management budget management report preparation and/or data analysis or an equivalent combination of education and experience.
PHYSICAL REQUIREMENTS
Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
May require moving inside and outside warehouse stockrooms Bus and Rail Terminals and Shops.
KNOWLEDGE SKILLS AND ABILITIES
Working knowledge of office and administrative management policies and procedures.
Working knowledge of report preparation methods.
Working knowledge of computerized Inventory Management Systems is preferred.
Working knowledge in the use of Microsoft Office products.
General knowledge of principles and methods of budget management.
General knowledge of computerized inventory management systems.
Strong computer skills.
Strong verbal and written communication skills.
Strong organizational skills.
Good research and analytical skills.
Good project management skills.
Good organizational skills and attention to detail.
Ability to prepare and maintain accurate logs records and reports.
Ability to maintain effective working relationships with staff at all levels of the organization.
Ability to maintain confidentiality.
Ability to work cross-functionally in a team environment.
Ability to be resourceful self-motivated and able to operate in a fast paced unstructured environment with minimal supervision.
WORKING CONDITIONS
General office and warehouse environment.
EQUIPMENT TOOLS AND MATERIALS UTILIZED
Standard office equipment.
Personal computer and related software.
POSITION SUMMARY
Under general supervision performs various administrative activities in support of the Supply Chain department and Record Center including payroll personnel functions special studies and investigations records control compilation and analyses of data
PRIMARY RESPONSIBILITIES
Enters department timekeeping entries and reviews timekeeping system records to answer employees questions and verify data accuracy.
Reviews payroll records within established deadlines to ensure timely payment to employees.
Verify approvals for vacation sick and holiday time off.
Submits timekeeping entries to supervisor/management for approval.
Prepares edits and maintains departmental records documents and systems relating to departmental personnel.
Updates department records to ensure accurate information is maintained.
Assists in maintaining various computer systems as utilized by department.
Prepares and processes documents and reports relating to department personnel and distributes copies as needed.
Assists in developing and administering programs procedures goals and objectives. Develops methods to improve workflow and processes.
Coordinates various projects special assignments and support activities as assigned. Conducts studies analyzes responses and presents findings on topics and issues relating to Supply Chain as assigned by department management.
Assists in the preparation of budgets and financial plans. Monitors budget and various reports to ensure accuracy. Compiles and reviews budget and personnel data.
Participates in the preparation and implementation of departmental Job Holiday and Vacation picks.
Assists in the ordering stocking and distribution of office supplies.
Performs required inventory adjustments and transactions in Oracle to assist Cycle Count personnel. May perform Daily Audits as required.
Performs related duties as assigned.
CHALLENGES
Organizing and analyzing data from numerous and diverse sources.
Monitoring budgets against actual financial activities.
Balancing and prioritizing projects with competing levels of importance.
Required Experience:
Unclear Seniority
Employment Type
Contract
Key Skills
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