YEP After School Program Operations Supervisor

Under administrative direction assists in planning and organizing supervising evaluating and implementing the daily operations of the assigned Youth Enrichment Program (YEP).

ESSENTIAL DUTIES:
Provides general supervision support and monitoring of YEP personnel according to district policies

Trains and evaluates the performance of assigned staff interviews selects and evaluates employees and recommends transfers reassignment termination and disciplinary actions; assure employee understanding of Program policies procedures and objectives; process formal and informal grievances.

Maintains cooperative working relationships with school administrators and departmental employees processes and clarifies issues to attain resolution of personnel concerns and problems in the department

Administers the use of site procedures related to budget and expenditures. Monitors site budgets and expenditures and approves requisitions needed for supplies and services

Answers questions resolves concerns/complaints and/or distributes YEP information to/for the public and district personnel

Supervises field trip requests in accordance with organizational agreements as needed

Reviews schedules and time sheets for personnel including hours worked vacation and leave information

Collects data and prepares reports for the Coordinator of Before and After School Programs and gives oral presentations to administrators

Carries out department goals and objectives and written and oral instructions from the Coordinator for Before and After School Programs and district administration

Conducts site audits and provides feedback to staff

Manages the YEP site work plan

Plans and schedules training for all staff
Coordinates with Site Coordinators and the Coordinator of Before and After School Programs to verify that all grant objectives are being met

Acts as primary liaison with the program evaluators ensuring that they have access to sites and data and linking their work with the program evaluator

Facilitates monthly meetings and retreats

Tracks decisions and monitors follow-up

Coordinates collaboration with Community Based Organizations and the Hayward Community as well as with Site Administrators to ensure the development of an after school curriculum that is aligned with state and local standards and state assessment data


KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Extended learning operations and activities including recreational athletic and educational functions.
Community resources and volunteer services related to the Youth Enrichment Program.
Instructional techniques and strategies related to after-school programs
Polices and objectives of assigned programs and activities.
District and State guidelines and requirements concerning after-school programs.
Applicable laws codes regulations policies and procedures involved in the development and implementation of after-school programs academic enrichment and extended learning opportunities.
Principles and practices of supervision and training.
After-school program models and best practices
Positive student discipline strategies and models.
Interpersonal skills using tact patience and courtesy.
Operation of a computer and assigned software.
Recordkeeping and report preparation techniques.


ABILITY TO:
Facilitate Youth Enrichment Program Coordinator training
Implement strategic planning.
Implement best practices to improve student learning build professional learning communities develop instructional leadership and engage parents in family literacy.
Effectively facilitate meetings.
Effectively elicit compile organize and summarize complex information from a wide variety of sources into a structured plan format.
Manage a strategic planning process involving multiple sources timelines and work streams.
Write revise and edit multi-part documents and reports.
Use research and data where appropriate to support plan implementation.
Plan organize and direct the safe and efficient operation of YEP personnel in a large school district.
Maintain accurate and current records of operations and costs.
Prepare and submit written oral statistical and narrative reports.
Interpret policies rules and regulations governing after school operations.
Establish and maintain cooperative working relationships and resolve conflicts with district and department personnel and the public.
Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff students administrators parents and others.
Write and speak clearly and concisely and understand and follow oral instructions.
Use computers in an office environment including Microsoft Word Excel & Outlook.

EDUCATION AND EXPERIENCE:
AA degree or equivalent in semester units and 5 years experience with student supervision in a classroom or Youth Enrichment Program for students in kindergarten through eighth grade.

LICENSES AND OTHER REQUIREMENTS:
Possession of a valid first aid certificate required prior to completion of probationary period.

Exams are required for ALL applicants

In-person Written Test will be administered on September 12 2025
Technical Interview Panel will be conducted the week of September 15 2025.

Dates are tentative but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.

Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination the quality of the competition and the needs of the service.

Positions in the job classification typically work 40 hours/week during the school year.

OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees please feel free to contact the Human Resources Department at .

Hayward Unified School District will provide a contribution of up to $2500 per year to be used towards a District healthcare plan or cash in lieu of up to $1350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week or more. Family coverage is available and any additional premium will be employee paid.

Classified employees must participate in the CalPERS Retirement program.

All employees are enrolled in an Employee Assistant Program (EAP).

The District also offers various optional benefits including life insurance short term disability and a medical and dependent care flexible spending option.

For more information please view the Benefits tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our communitys rich diversity in order to create engaging and equitable educational experiences for students delivered in a safe and supportive environment. This environment supports inclusion anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff families our community and our students own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

Reflect our diverse community

Value and intentionally promote diversity and consciousness of difference

Empower students furthest from opportunity

Demonstrate cultural competence and cultural humility

Believe that all people have the right to an education and work environment free from fear harassment or discrimination

Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities

Foster students potential to become global citizens and socially responsible leaders.

Non-Discrimination Policy

Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs activities and practices shall be free from discrimination and harassment based on race color ancestry national origin ethnic group identification immigration status age religion marital or parental status pregnancy status physical or mental disability sex sexual orientation gender gender identity or expression or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy district staff shall assist him/her in the filing of the complaint.

If you believe you have been subjected to discrimination harassment intimidation or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management Title IX and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints please call ext 34102 or 34201 or email The address is 24411 Amador Street Hayward CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available free of charge upon request.

Americans with Disabilities Act

Bullying

TITLE IX

Suicide Prevention

Title V CCR

Uniform Complaints