Administrative Assistant 2 (PCN 083002)

The Division of Banking & Securitiesis recruiting for an Administrative Assistant 2 located in Juneau!

What you will be doing:

The primary purpose of this position is to coordinate oversee and perform paraprofessional administrative and program support tasks guided by policy procedure and regulation. This position performs regulatory tasks that extend the capacity of professional and technical level examiners plus investigators in the licensing examination and enforcement of the financial industry.

This position reports to the Division Operations Manager.

Our organization mission and culture:

The Division of Banking and Securities (DBS) mission is to protect consumers of financial services and promote safe and sound financial systems. The Divisions leadership promotes a positive and respectful culture with opportunities for career growth.

Benefits of joining our team:

The Division has a professional and dedicated staff who work well independently and as part of a team. The Division offers training opportunities to enhance knowledge of changing rules and regulations governing regulated entities.

This position may be eligible for telework an alternative work schedule and travel opportunities.

The working conditions you can expect:

This position is located in Juneau Alaska on the 9^th floor of the State Office Building with a beautiful view of the mountains and a parking pass for the covered parking garage off Willoughby Ave.

Who we are looking for:

• Computer Skills:Uses computers software applications databases and automated systems to accomplish work.
• Interpersonal Skills:Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
• Learning:Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training feedback or other opportunities for self-learning and development.
• Reasoning:Identifies rules principles or relationships that explain facts data or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Writing:Recognizes or uses correct English grammar punctuation and spelling; communicates information (for example facts ideas or messages) in a succinct and organized manner; produces written information which may include technical material that is appropriate for the intended audience.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

At time of interview applicants are requested to submit:

• Copies of your most recent three (3) evaluations (or you can bring them to the interview if selected); and

• Three (3) professional references who have supervisory responsibility over you and their daytime contact phone numbers (or you can bring them to the interview if selected).

• Additional information may be requested in the form of a scored pre-interview questionnaire.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific information in reference to the position please contact the hiring manager at:

Olivia Bingham Division Operations Manager