Executive Assistant & Operations Coordinator
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Type: Full-time Independent Contractor
Location: Remote (Based in South Africa or Latin America)
Work hours: 9:00 AM 5:00 PM US time zone
Overview
We are seeking a highly organized and proactive Executive Assistant & Operations Coordinator to provide full-time support to the founder and leadership team. This role is critical in ensuring smooth day-to-day operations managing projects and serving as a professional point of contact for internal and external stakeholders. The ideal candidate thrives in a fast-paced entrepreneurial environment and is confident handling both administrative and operational responsibilities.
Key Responsibilities
Administrative Support
Manage scheduling calendar coordination and meeting logistics.
Handle travel arrangements expense reporting and general document organization.
Maintain inbox oversight and support timely follow-ups.
Project & Operations Coordination
Support project management and task tracking coordinating with trainers subject matter experts and community partners.
Apply project management methodologies (Agile/Scrum) to streamline workflows.
Prepare documents dashboards and reports to support grant compliance and project reporting.
Onboard and coordinate contractors vendors and strategic partners.
Conduct research and due diligence to support strategic initiatives.
Stakeholder Engagement
Serve as a professional point of contact with internal teams partners and community stakeholders.
Support communications and follow-ups with strategic partners to ensure alignment and progress.
Requirements
Experience: 3 years in an administrative project coordination or executive assistant role.
Skills:
Strong organizational and time management skills; able to prioritize and multitask.
Proficiency with G Suite Trello Slack and other productivity/collaboration tools.
Familiarity with project management methodologies (Agile/Scrum) or willingness to obtain certification.
Excellent written and verbal communication in English; Spanish or other language skills a plus.
Preferred: Experience supporting founders or executives in dynamic entrepreneurial environments.
Required Experience:
IC
Key Skills
- AutoCAD 3D
- Council
- ABAP
- Apps
- Electronics Engineering
- Clinical
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
