Cultivating an Ecosystem of Feedback NSF Project Administrative Assistant

Located in Bostons historic Fenway area Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today our university continues to grow and evolve and now offers Bostons only womens undergraduate program and graduate programs open to all.

Youre joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities addition we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. Youll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.

As a university that values diversity equity and inclusion Simmons encourages applications from all under-represented groups. Simmons is committed to creating developing promoting and enhancing inclusive hiring practicesat all levels for all positionsensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty staff student body and curriculum.

JOB SUMMARY

Principal Investigators of a National Science Foundation (NSF) Research Coordination Network in Undergraduate Biology Education (RCN-UBE) project Sarah Rose Cavanagh (Simmons University) and Michele Lemons (Assumption University) are seeking a part-time administrative assistant (AA). Towards this goal the administrative assistant will be asked to work on various administrative tasks to support the work of the grant including event management website management working with documents and data drafting flyers and digital signage attending Zoom meetings etc. The AA will report to Dr. Sarah Cavanagh Senior Associate Director of Teaching and Learning in the Center for Faculty Excellence at Simmons University.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assisting with virtual and in-person event planning including room reservations catering and processing paperwork for stipends and travel

• Performing data collection and entry and records management

• Drafting and distributing marketing and communication materials such as flyers and digital signage for events email newsletters etc.

• Maintaining our networks website maintenance (the website has a user interface programming skills are not required); posting materials to website for public viewing

OTHER DUTIES AND RESPONSIBILITIES

May arise

REQUIRED QUALIFICATIONS

• Bachelors Degree

PREFERRED QUALIFICATIONS

• Extremely comfortable with technology (Google Suite Zoom Adobe Acrobat)

• Professional interest in the science of teaching and learning

• Bachelors Degree

COMPETENCIES

• High level of attention to detail and strong organizational skills

• Excellent listening and communication skills

• Professionalism in working with faculty and staff

WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS

The AA in this position will be expected to work part-time in a mostly remote capacity. However some in-person meetings would be beneficial at Simmons campus in the Fenway of Boston. Priority will be given to candidates who can attend an on-site full-day meeting on May 12 2026.

Principal Investigators of a National Science Foundation (NSF) Research Coordination Network in Undergraduate Biology Education (RCN-UBE) project Sarah Rose Cavanagh (Simmons University) and Michele Lemons (Assumption University) are seeking a part-time administrative assistant (AA) to work collectively 410 hours ($17/hour) during the calendar year to earn approximately $7000 over 12 months (paid out in three installments: 1) at start of work; 2) when approximately 205 hours have been completed; 3) end of work for the academic year). This is a flexible position that will have periods of higher and lower activity. For example we predict more work will be needed in in the immediate lead-up to May 2026 and less the summer after. More precise expectations will be provided prior to the start of the position.

There may also be an opportunity for this position to be renewed for another year or up to two more years.

If interested the candidate is warmly welcomed to also join our network of instructors and administrators to help develop tools to enhance feedback in the classroom. This is not required for this position but remains an option if the candidate wishes to engage in the pedagogical work proposed in this grant.

If you are interested in this position please send a brief cover letter of interest (PDF) and a resume (PDF). Please contactif you have any questions about this opportunity. Thank you.

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