Administrative Assistant
Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Position Overview:
The Administrative Assistant provides essential support to the companys operations by performing a variety of administrative tasks. This position ensures smooth office operations assists leadership and team members with scheduling communication record-keeping and other duties as needed. The ideal candidate is organized detail-oriented and possesses strong communication skills to handle a fast-paced work environment.
Essential Duties and Responsibilities (include but are not limited to)
Administrative Support
- Perform general administrative duties such as answering phones managing emails and handling correspondence.
- Organize and maintain files both physical and digital ensuring easy access to critical information.
- Prepare edit and format documents reports and presentations as requested.
- Manage calendars schedule meetings and coordinate appointments for leadership and team members.
Communication
- Serve as a point of contact for internal and external communication relaying information accurately and professionally.
- Draft review and distribute memos emails and other written communications.
- Greet visitors direct inquiries and provide exceptional customer service.
Operations Support
- Assist in organizing meetings including preparing agendas distributing materials and taking meeting minutes.
- Manage office supplies inventory place orders and ensure resources are readily available.
- Support leadership with special projects and tasks meeting assigned deadlines.
- Coordinate travel arrangements including flights accommodations and itineraries as needed.
- Track and manage information related to expenses invoices or reports and assist with basic bookkeeping tasks as assigned.
Qualifications
- High school diploma or equivalent required; Associates degree or higher preferred.
- A minimum of 1-2 years of administrative or office support experience.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word Excel Outlook and PowerPoint).
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a team setting.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 20 pounds occasionally.
- Ability to bend stoop and reach as needed for filing office organization.
- Ability to unpack and stock parts as needed. Inventory parts
- Ability to climb stairs
Employment Type
Full Time
