Accounts Payable Supervisor
Accounts Payable Supervisor
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Job Description
Position Description
Position Overview:
The Accounts Payable Supervisor will supervise general clerical and accounting activities including accounts payable purchasing and auditing functions within a highly structured environment.
Job Duties:
- Directly supervises Accounts Payable staff in preparing purchase orders analyzing quotations and making procedural recommendations expediting delivery and approving invoices.
- Plans organizes administers and reviews work quality and staff productivity and conducts performance reviews counseling and coaching.
- Reviews processes and compiles various accounting transactions such as payment vouchers requisitions and purchase orders.
- Reviews contract specifications and user department information to verify consistency.
- Develops and prepares spreadsheets bid documents and specimen contracts.
- Communicates with vendors with written correspondence or by telephone to convey instructions clarifications or corrections.
- Assists staff in following purchase orders to expedite delivery and shipment.
- Assists with the design development and implementation of the departments financial and accounting policies and procedures.
- Performs other duties as assigned.
Harris County is an Equal Opportunity EmployerRequirements
Education:
- High School Diploma or GED.
Experience:
- Five (5) years in accounting general office or related field.
Knowledge Skill & Abilities (KSAs):
- Excellent knowledge of financial software and systems.
- Working knowledge of federal state and County rules and regulations in the subject area of public finance.
- Solid understanding of basic bookkeeping and accounts payable principles.
- Ability and willingness to abide by the Countys code of conduct policies and procedures
- Strong management skills Accounts Payable knowledge and implementing various systems to streamline processes.
- Solid base understanding of accounting principles and systems preferably in PeopleSoft.
- Must be a self-starter and committed to completing tasks in a timely manner.
- Hands-on experience with spreadsheets and expertise working with OpenText.
- Ability to learn newly implemented software with proficiency and easily adapt to procedure changes.
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Education:
- Bachelors degree in accounting Finance Business Administration or related field...
Experience:
- Budget and forecast preparation
- Variance analysis
- Financial and Budget Analysis experience
- Forecasting expenditures
- Proficient Microsoft Office 365 Experience (Word Excel Outlook PowerPoint Visio)
- Adobe PDF
Knowledge Skill & Abilities (KSAs):
- Ability to operate basic office equipment
- Knowledge of PeopleSoft ERP system
- Knowledge of eBuilder project management software
- Appear for scheduled work and regular reliable and punctual attendance
- Establish and maintain cooperative effective and productive working relationships using tact patience and courtesy
General Information
Position Type and Typical Hours of Work:
Full-Time Regular 40 hours per week.
Subject to early mornings late evenings weekends and holidays at times depending upon the project or workload.Salary: Commensurate with experience based on 26 pay periods.
Physical Demands and Environmental Exposure:
- Most assignments will be performed in an office meeting or operations command center environment but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).
- This position requires bending stooping and lifting to 25 lbs. frequent walking standing sitting reaching and ascending/descending stairs.
- The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
FEATURED BENEFITS:
Medical vision and dental insurance.
Wellness.
Professional development opportunity.
Flexible spending account.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
Manager
Employment Type
Full-Time
