Administrative Specialist 1
Administrative Specialist 1
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$ 3705 - 5066
1 Vacancy
Job Description
Initial Posting Date:
08/28/2025Application Deadline:
09/08/2025Agency:
Department of Human ServicesSalary Range:
$3705 - $5066Position Type:
EmployeePosition Title:
Administrative Specialist 1Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits!
Are you passionate about helping others and making a difference every dayIf you enjoy helping others staying organized and being the go-to person for getting things done this Administrative Specialist 1 could be the perfect role for you!
Summary of Duties
As an Administrative Specialist 1 you will:
Provide administrative support to the supervisor and team by coordinating tasks managing schedules and ensuring smooth daily operations.
Communicate professionally with staff providers and the public to share information resolve issues and explain agency procedures.
Coordinate services and purchasing for providers and office needs including tracking authorizations managing supplies and reconciling vendor payments.
Support facility and equipment needs including building maintenance ergonomic assessments and state vehicle coordination.
Manage office systems and tools such as phones cell devices EBT cards and agency databases; troubleshoot issues and maintain accurate records.
Assist with onboarding and hiring processes serve as a local system administrator and support staff access to agency tools and systems.
Participate in committees and special projects including equity and inclusion efforts advisory councils and district-wide initiatives.
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data; Or
An associate degree in general office occupations; and One year of experience with records processing generating documents and gathering and sorting data. Or
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Experience providing administrative support functions to a diverse leadership team.
Experience efficiently and effectively training new support staff hires.
Experience navigating multiple data bases efficiently.
Experience applying organizational skills and being a dependable resource to a team.
Working Conditions
Duties for this role will be performed in an office setting.
Some community work may be required.
The work schedule is Monday to Friday 8 am to 5 pm PT.
There may be rare opportunity for compensated overtime including evenings and weekends.
Occasional travel is required to attend trainings provide back up to other APD offices and for other role related activities.
Rare overnight travel may be required.
You may work with individuals experiencing trauma or crisis some who may have difficulty managing their emotions.
Quick decision-making may be necessary to ensure the safety of yourself and others.
Attention all candidates!
Application materials are screened for minimum qualifications and essential attributes to determine if you advance in the selection process. Clearly describe how you meet these requirements in your application materials.
Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered is included in your application materials.
Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once.
Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Background Checks and Requirements
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
A valid drivers license and acceptable driving record are required for this position.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference
General Information
This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information
Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) and application or Job-specific questions.
Please include the job requisition number: REQ-186341.
Recruiter: Amanda Alvarado.
Email:
Phone (call or text): .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
