Accounting Billing Specialist
Accounting Billing Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Zone Mechanical a Smart Care Company is a leading provider of commercial refrigeration solutions offering installation repair and maintenance services to supermarkets restaurants and industrial clients. We are committed to excellence timely service and customer satisfaction. We are currently seeking a detail-oriented and organized Billing Specialist to join our growing team.
Job Summary
The Billing Specialist is responsible for preparing and issuing accurate invoices for commercial refrigeration service maintenance and installation projects. This role requires strong attention to detail a good understanding of the refrigeration industrys billing practices and the ability to communicate effectively with internal teams and clients to resolve billing-related issues.
Key Responsibilities
- Prepare and process timely and accurate invoices for service calls maintenance contracts and installation projects.
- Review work orders time sheets and service reports to ensure correct billing.
- Coordinate with technicians service managers and project coordinators to gather necessary billing information.
- Verify and enter customer purchase orders and track billing milestones.
- Resolve billing discrepancies and respond to customer inquiries in a professional manner.
- Maintain billing records and documentation for audits and reporting.
- Monitor accounts receivable and support collections efforts as needed.
- Ensure billing complies with customer contracts service level agreements and company policies.
- Assist in month-end closing processes related to billing and revenue.
- Use accounting or field service management to manage invoicing processes.
Qualifications
- High school diploma or equivalent; associate or bachelors degree in accounting business or related field preferred.
- 2 years of billing or accounting experience preferably in a service-based or construction-related industry.
- Familiarity with commercial refrigeration HVAC or mechanical contracting is a plus.
- Strong computer skills including Microsoft Excel and accounting software.
- Excellent attention to detail and organizational skills.
- Strong communication and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Skills
- Experience working with work orders service dispatch systems and project-based billing.
- Knowledge of tax rules markups and labor/material cost tracking in service industries.
- Familiarity with AIA billing progress billing or retention billing is a plus (especially for larger installation projects).
About Smart Care
Smart Care is a national repair and service provider for commercial foodservice refrigeration and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment stand-alone refrigeration specialty coffee and beverage complex rack refrigeration and HVAC.
Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Cares application or hiring process due to a disability please contact the Human Resources department at .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
