Finance Specialist

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender geographical and linguistic diversity in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing).
• Applications received after the closing date will not be accepted.
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at other issues visit the FAO employment website: will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances. Subject to certain exemptions vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers internal or external while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization process automation and self-service capabilities

This position is located in the FAO Shared Services Centre and based in Budapest Hungary.

Reporting Lines

The Finance Specialist will report to the National Officer.

Technical Focus

Under the direct supervision of the National Officer the incumbent will be responsible for transaction processing in the area of Accounts Payables.

Tasks and responsibilities

Process Payment Request Forms (PRFs) including supplier invoices held payments to consultant and uncommitted invoices (translators interpreters) matching to purchase orders or distributing directly to accounts provided by the budget holder ensuring the PRFs are prepared in accordance with FAO Rules and Regulations; review banking instructions to ensure there is sufficient information to allow straight through processing of payments
Process staff entitlement related invoices such as Salary advance Rental advance and Settling-in Grant ensuring the correctness of calculation and compliance of rules and regulations
Review and approve various types of invoices processed by others up to delegation of authority
Review transactions; investigate errors take corrective actions; reconcile and review accounts and ensure proper
Review and release Terminal Emoluments and Held salaries
Process accounting adjustments of paid invoices
clearance procedures;
check accuracy of calculations budget codes and compliance with procedures;
Run Electronic Fund Transfer payment batches while reviewing transactions investigating errors taking corrective actions deciding on the proper routing
Monitor Returned payments including review and repair of Banking Instructions and creating Re-payment invoices
Facilitate communication with FAOs corporate bank in case of payment issues
Create the payment batches and send Agency Service requests to UNDP offices
Follow up regularly on invoices deselected or rejected during the payment process
Active participation in system improvements
respond to enquiries through Service Now and Teams regarding invoice processing;
report to the Supervisor any irregularities discrepancies from existing regulations regarding unauthorised expenditure or inadequate documentation justifying basis of payment;
Regular follow up of aged AP items
Process international travel invoices cancellations
Help the preparation of SOPs
participate in projects related to system improvements
perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Secondary School Education
At least one year of relevant experience in the area of Finance.
Working knowledge (level C) of English
National of Hungary or resident of the country with valid work permit.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Knowledge of the communication and documentation standards;
Knowledge of another FAO official language (Arabic Chinese Russian or Spanish) would be an asset;
Knowledge of the MS Office applications and Oracle ERP application or similar ERP system

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT