Personnel & Payroll Specialist GEAR UP | WSU Tri Cities
Personnel & Payroll Specialist GEAR UP | WSU Tri Cities
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Job Description
Online applications must be received before 11:59pm on:
September 3 2025If a date is not listed above review the Applicant Instructions below for more details.
Available Title(s):
105F-YNCSNPS - Administrative Assistant 2Business Title:
Personnel & Payroll Specialist GEAR UP WSU Tri CitiesEmployee Type:
ClassifiedPosition Details:
The Opportunity:
The Personnel & Payroll Specialist will provide support to the GEAR UP Program Director with a variety of complex personnel and administrative functions. They will coordinate recruitment and personnel actions support and lead the efforts of the employee life cycle process provide training as needed and create improve and maintain on-boarding and off-boarding processes.
This position will initiate and process personnel and payroll related actions including but not limited to hiring processing renewals and/or job changes separations review bi-weekly payroll reports and monitor time and leave for all program employees. The Personnel & Payroll Specialist will work with Director and Regional Manager(s) on drafting position descriptions submitting approvals preparing positions for posting reviewing candidate qualifications coordinating interviews fill vacancies onboard new hires and track trainings completed by personnel. This position will serve as a subject matter expert in processing new hires and personnel changes through the Workday system.
Additionally the Personnel & Payroll Specialist will be responsible for providing the Program Director with administrative support to include scheduling meetings coordinating events and/or training take the lead on special projects produce special reports and serve as a back-up support for purchasing travel and budgetary expenditure activities.
*This position is housed out of WSU Tri-Cities with a work location in Richland WA.*
This is an in-person position which requires on-site presence in the GEAR UP Administration Office. This job is not remote and work is performed in-person in the GEAR UP Administration Office in Richland WA.
Additional Information:
Last Day Applications Will Be Accepted: September 3 2025 at 11:59 p.m.
This is a full time (100% FTE) permanent position. This position is overtime eligible.
Monthly Salary: $3665.00 - $4882.00 Range 41 Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.
Required Qualifications:
One year of experience as an Administrative Assistant 1 OR a Bachelors degree in business administration public administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.
Ability to problem solve troubleshoot in a timely manner.
Ability to set priorities meet deadlines pay close attention to detail and be proactive.
Demonstrated experience working with confidential and/or sensitive information.
Demonstrated interpersonal written and oral communication skills.
Proficiency in Microsoft Office suite programs (Word Excel Outlook Teams etc. )
Preferred Qualifications:
Experience in talent acquisition/recruitment processes and procedures
Experience with new employee onboarding
Experience and/or knowledge of Workday PeopleSoft and/or HCM systems.
Experience with personnel and/or payroll processes.
Experience with Google workspace.
Experience working in higher education local or state agency.
About Department/College/Area/ Campus:
Area/College: WSU Tri-Cities
Department Name: GEAR UP Programs
Location: Richland WA
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Full timePosition Term:
12 MonthWashington State University encourages all qualified candidates to apply including members of the military and veterans and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .
Notice of Non-Discrimination
In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.
More information resources and contact information are available here: Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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