Secretary I, II - Purchasing (AA-224-25E) Whittier
Secretary I, II - Purchasing (AA-224-25E) Whittier
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$ 5281 - 7311
1 Vacancy
Job Description
JOB POSTING
- NOTICE OF EXTERNAL JOB OPPORTUNITY
POSTING #AA-224-25ESECRETARYAre you an experienced secretary seeking a challenging yet rewarding role in a dynamic environment Look no further! Join our team in the Finance Departments Purchasing and Risk Management Section.
About Us:In our department personal growth and well-being are at the heart of our culture. We foster an environment where employees thrive both personally and professionally. With a strong work ethic we move fast and work hard to meet the demands of our customers. Our office is energetic and fast-paced providing a stimulating environment for those who enjoy a challenge.
Position Overview:As a Secretary in the Purchasing and Risk Management Section you will lead a clerical team in supporting office operations by establishing and maintaining office procedures typing and preparing documents and managing administrative tasks. Your duties include handling correspondence working with internal and external stakeholders performing timekeeping providing direction and general office support and utilizing office software.
ESSENTIAL FUNCTIONS:
The major job duties are listed below. For a complete list please see thejob description.
To perform secretarial work involving the organization coordination and facilitation of the sections administrative team and technical projects; to accomplish clerical tasks involving office systems and procedures; and to compile data and prepare reports utilizing advanced word processing and related software.
JOB SUMMARY:
Under the supervision of the Supervisor of Accounts Payable Supervisor of Purchasing and/or higher level class responsible for office supervision the incumbent will:- Establish coordinate and maintain office procedures and systems
- Accomplish administrative details
- Type final versions of letters memoranda reports charts forms and rosters from notes drafts verbal directions or written instructions
- Compile organize and prepare information for letters and reports
- Answer telephones greet visitors take messages and provide information
- Perform all section timekeeping
- Provide general office support services
- Route correspondence to appropriate destination
- Initiate and maintain office files and a variety of records
- Operate office machines such as a desktop computer and document copying equipment
- Utilize word processing spreadsheet and database programs
- Coordinate petty purchases requisitions and petty cash transactions for the section
- SECRETARY I is the first-working level class in which incumbents learn a variety of office systems and procedures.
- SECRETARY II is the journey level class in which incumbents accomplish a wide variety of office processes with proficiency and independence.
MINIMUM QUALIFICATIONS
- Applicants must possess all of the following:For SECRETARY I:
- One (1) year of experience with the Los Angeles County Sanitation Districts performing duties at or above the level of an Office Assistant I; -OR- Two (2) years of clerical experience.
For SECRETARY II:- One (1) year of experience with the Los Angeles County Sanitation District performing secretarial and clerical duties at the level of Secretary I or Senior Office Assistant.
For BOTH LEVELS satisfactory completion of college level business secretarial or clerical coursework may be substituted on a year-for-year basis for up to one (1) year of the required experience
DESIRABLE QUALITIES- Proficiency in providing administrative support to a large team
- Ability to establish rapport and maintain mutually productive relationships
- Ability to communicate effectively in writing and in dialogue
- Ability to attend to the needs and expectations of customers
- Ability to focus on the details of work content work steps and final work products
- Understanding of ones role within a large team and providing the necessary administrative support to contribute to overall team success
- Ability to follow through on assignments and meet deadlines
- Ability to prioritize tasks and adjust priorities effectively as situations change in a fast-paced environment
EXAMPLES OF ASSESSMENT CRITERIA
- For BOTH LEVELSthe competitive selection process may cover:Knowledge of:
- Office administration methods procedures and systems
- English grammar spelling proofreading vocabulary arithmetic letter writing telephone etiquette
- Business letter and report composition and editing
- Record control principles and filing systems
Ability to:- Type 50 words per minute with a maximum 10% error rate
- Interpret and apply administrative rules procedures and policies
- Perform word processing operations with full proficiency utilizing a desktop computer
- Prioritize and coordinate office procedures
- Keep records
- Independently compose and prepare correspondence
- Edit and correct written materials
- Maintain departmental files and records
- Proficiency using Word and Excel
ADDITIONAL INFORMATION
- SELECTION PROCESS:
- All applications will be reviewed to determine if the conditions and qualifications for testing are met.
- The selection process will consist of a written test weighted at 30% and an interview weighted at 70%.
- Candidates must receive a qualifying score on each selection component to move forward in the selection process.
- The written exam is tentatively scheduled for Thursday September 11 2025.
- The interviews are tentatively scheduled for the week of September 15 2025.
Please apply online at within the application period. Resumes will not be accepted in lieu of a completed LACSD Employment application. Check your e-mail regularly throughout the recruitment process as notifications are sent via e-mail. Please make sure that your registered e-mail address is accurate and current. To ensure proper delivery add to your contact list.NOTE:
The individual(s) recommended for hire must undergo a reference check background check DMV report and a drug test.To learn more about how the Sanitation Districts convert waste into resources please visit the following video: Converting Waste into Resources.For more information regarding this recruitment please contact Antonio Archuleta atAs an equal opportunity employer the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.
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