Executive Assistant
Executive Assistant
Posted on :
31-08-2025
Employer Active
1 Vacancy
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Job Description
ESSENTIAL FUNCTIONS
- Anticipates needs by gathering records reports correspondence or other specific information; assists the Executive in
preparation for meetings and proactively assists the assigned Executive in his/her duties. - Maintains travel arrangements and appointment calendars. Arranges appointments meetings and conferences. Contacts
the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
- Assists in preparation for meetings by creating and ensuring that all agendas minutes and presentations are adequately prepared in a timely and effective manner must be able to run meetings when needed.
- Ability to communicate effectively.
- Assists with compiling projects strategic plans and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive must be proficient in project management and able to prepare Power Point presentations as needed
- Maintains the strictest confidentiality regarding all matters. Manages sensitive materials and information.
- All other duties as assigned.
EDUCATION
- Associate degree with two years of experience. Bachelors degree preferred.
- Multiple years of experience may be considered in lieu of degree.
- Minimum of four years of administrative experience supporting Executive level positions.
- One year of experience working in a health care organization.
KNOWLEDGE
- Knowledge of organizational policies procedures and systems.
- Knowledge of office management techniques and practices.
- Knowledge of computer systems programs and applications.
- Knowledge of research methods and procedures to compile data and prepare reports.
Knowledge of grammar spelling and punctuation. - Knowledge and experience in Business Contracts.
SKILLS
- Skill in taking meeting minutes as well as running meetings as needed.
- Skill in using computer programs to produce necessary reports.
- Skill in organizing and prioritizing the daily workload.
- Skill in dealing with multiple interruptions.
- Proficiency in Outlook Word and PowerPoint and Excel.
- Good written and verbal communication skills.
- Extremely organized and efficient work style attention to detail ability to work under pressure and adhere to deadlines is necessary.
ABILITIES
- Ability to establish and maintain effective working relationships with employees and the public.
- Ability to work under pressure communicate and present information.
Ability to establish priorities and coordinate work activities. - Ability to exercise initiative problem-solving and decision-making.
PHYSICAL/MENTAL DEMANDS
- Requires sitting and standing associated with a normal office environment.
- Some bending and stretching are required.
- Manual dexterity using a calculator and computer keyboard.
- HOPCo Mission Vision and Values must be acknowledged and adhered to
- Training to include: Compliance & HIPAA IT Awareness & Security De-escalation
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities knowledge skills abilities and working conditions may change as needs evolve.
Employment Type
Full-Time
Key Skills
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