Administrative Assistant â Engineering & Construction
Administrative Assistant â Engineering & Construction
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Job Description
Position Description
Working at Harris County Precinct 4:
You will be surrounded by team members who bring heart hustle and higher standards to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative dynamic and forward-looking.
What you will do for Harris County Precinct 4
Harris County Precinct 4 is seeking talented and skilled applicants for the role of Project Specialist within the Engineering and Construction team. This role will play an integral part in achieving Precinct 4s mission and vision to deliver services to and advocate for all people in Harris County as well as exemplifying our core values of heart hustle and higher standards.
In this multifaceted role the primary focus will be providing administrative support to the Engineering and Construction team. Typical activities include updating and distributing project level reporting developing and maintaining a project file system coordinating various tasks assigned to other County agencies developing administrative procedures scheduling of events and managing calendars for senior staff.
Another aspect of this role will be preparing responses to various project and traffic operation related constituent requests received by the Engineering and Construction team. Effectively communicating with and addressing concerns raised by Precinct 4 residents and other members of the community in a gracious and respectful manner will also be a key aspect of this role along with providing exceptional customer service to the constituents of Harris County Precinct 4.Job Duties and Responsibilities:
- Complete various administrative tasks associated with ongoing road and bridge design and construction projects such as updating and distributing status reports and entering data into project management software.
- Coordinate and prepare responses to constituent information requests in consultation with Project Managers senior management and/or the communications team.
- Coordinating the preparation of Traffic Studies completed by the Office of the County Engineer on behalf of the Precinct.
- Complete scheduling of meetings and other events for the Engineering and Construction and Planning teams.
- Manage the daily calendars of several senior staff including scheduling meetings and events.
- Develop administrative procedures and processes to be utilized by the Engineering and Construction team.
- Develop and maintain a file structure for the Engineering and Construction team to store design and construction documentation.
- Review and verify administrative documents including expense reports to ensure accuracy completeness and compliance to organizational policies and regulatory requirements.
- Perform other duties and take on responsibilities that may be added or revised.
Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email
Requirements
Education:
High school diploma or general education degree (GED)
Experience:
Two (2) or more years of administrative experience
Licensure:
Valid Texas drivers license with a good driving record
- Knowledge of Microsoft suite of applications including but not limited to Word Excel Outlook and SharePoint.
- Ability to write correspondence and the ability to read and comprehend simple instructions short correspondence and memos.
- Proficient in effectively presenting information in one-on-one situations to visitors and other employees of the organization is required.
- Excellent customer service skills.
- Multi-tasker.
- Problem-solver with critical thinking skills.
- Can operate basic office equipment.
- Detail-oriented.
- Self-starter who works well both independently and as part of a team.
- Honest and trustworthy.
- Respectful of staff and the public.
- Must have sound work ethic.
- Must always present a professional image.
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Education:
- Associates or Bachelors degree in any relevant field from an accredited college or university.(preferred)
- Five (5) or more years of administrative experience with a governmental agency or in the architecture engineering and/or construction sectors.(preferred)
General Information
Position Type Salary and Typical Hours of Work:
Regular Full-time 40 hours per week
This may include weekends and holidays.
Location:
Houston Tx
Physical Demands and Work Environment:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job the employee is regularly required to stand; walk; use hands to fingers handle or feel objects tools or controls; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl. The employee is occasionally required to sit talk or hear and smell.
- The employee must regularly lift and/ or move up to 25 pounds. Specific vision abilities required by this job include distance vision peripheral vision depth perception and the ability to adjust focus.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/ or humid conditions and airborne particles.
Featured Benefits:
Harris County employees receive a competitive salary plus medical dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation sick-time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER you need special services or accommodations please call or email
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Employment Type
Full-Time
