Accounts Payable Specialist

Armor Express is one of the largest suppliers of soft and hard armor protective solutions to Americas Heroes. Our passion for producing the most innovative armor systems is made possible by the commitment of every Armor Express employee many of whom have spent their lives serving our country.

Now is an exciting time to join our team - a team dedicated to saving lives!!!

Job Overview:

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for processing and maintaining all accounts payable activities using Sage 100 ERP software. The Accounts Payable Clerk will ensure the accuracy of financial transactions and facilitate the timely payment of vendor invoices.

Key Responsibilities:

• Invoice Processing:
  • Review and verify accuracy of vendor invoices against purchase orders receiving reports and contracts.
  • Enter invoices into Sage 100 ERP system for payment processing.
  • Resolve discrepancies in billing or pricing with vendors.
• Payment Processing:
  • Process vendor payments through checks ACH or credit card payments.
  • Maintain payment schedules to ensure vendors are paid on time and avoid late fees.
  • Prepare payment batches and assist with reconciliation of vendor statements.
• Vendor Management:
  • Maintain up-to-date vendor records in the Sage 100 system.
  • Respond to vendor inquiries related to invoices payments and account balances.
• Reconciliation:
  • Perform monthly reconciliation of accounts payable ledger to general ledger.
  • Assist with month-end closing and reporting by providing accurate accounts payable information.
• Compliance and Record-Keeping:
  • Ensure compliance with company policies and procedures.
  • Maintain organized and accurate accounts payable files and records.
  • Assist with audits by providing requested documentation and reports.
• System Maintenance and Improvements:
  • Work closely with the IT team or accounting software vendors to ensure Sage 100 ERP is running smoothly.
  • Continuously seek ways to improve efficiency in processing invoices and payments.

Skills & Qualifications:

• Required:
  • High school diploma or equivalent (Associates degree in Accounting or related field preferred).
  • Minimum of 2 years experience in accounts payable or related financial role.
  • Proficiency in Sage 100 ERP or similar accounting software.
  • Strong attention to detail and accuracy.
  • Ability to work independently and manage time effectively.
  • Strong written and verbal communication skills.
  • Knowledge of basic accounting principles.
• Preferred:
  • Experience with automated accounts payable solutions and payment processing.
  • Experience in preparing reports for management.
  • Familiarity with other accounting software or ERP systems is a plus.

As a federal Contractor Armor Express abides by the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion creed age marital status sex sexual orientation gender identity national origin citizenship status or any other status protected by state or local law and compensation inquiries discussions or disclosures. Moreover these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race color religion creed age marital status sex sexual orientation gender identity national origin citizenship status protected veteran status disability or any other status protected by state or local law and compensation inquiries discussions or disclosures.

Qualified individuals with a disability have the right to request a reasonable accommodation. Please contact Human Resources at for more information.