Event Invitation Coordinator Specialist
Event Invitation Coordinator Specialist
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Job Description
Job Description:
Responsibilities - your mission
You will be part of a project team in the international and cross-divisional teams of Exhibitions Events & Protocol (GV) to shape and deliver memorable customer experiences to grow the Airbus brand and reputation at the highest level.
Your mission will support the project teams in managing the invitation and subscription process for events exhibitions and conferences.
This mission covers:
Invitation Management
The whole invitation process for selected events.
Collect Invitation list and check on duplicate
Design and create event invitations in the tool
Send out Save-the dates invitations and reminders
Participants management
Manage responses and collect logistics data
Follow up on Registrations and missing date
Regular reportings to Project Manager and /or the Business Focal Point
Provide a final list of participants to the Project Manager and / or the Business Focal point.
Act as a point of contact for questions/direct to Business Focal point when necessary
In addition you will support the Business Owner of the Event Management Tool:
Act as go to person for Event Management platform users
Support usage queries to tool users in the business
Maintain and coordinate the access rights for the end users
Support the Business Owner on required updates of the platform and its new functionalities
Prepare How to / guidelines / tips to be shared with users of the platform
Requirements - our ideal candidate will have
Experience in events management (2 years)
Experience and proven track record in any Event Management Tools (EMT)
Experience with IT tools (such as CRM database management) (such as)
Structured way of working
Effective Communication and Project Management skills
Customer oriented
Multicultural experience
Teamplayer with a solution-oriented mindset
Tool: Sheet / Slides / Doc/ EMTs
Languages: English fluent
Benefits - whats in it for you
Diverse career opportunities within Airbus European core countries or in other regions around the world.
A hybrid working model allowing you to combine onsite and offsite work.
A modern office at Parque das Nacoes well connected to public transportation.
A motivated and fun crew to grow and build and shape the GBS together.
An intense and exciting onboarding experience.
Being part of a central function will give you the opportunity to discover a wide range of activities and services going from comms activities to audit including environmental topics
This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.
Company:
Airbus Portugal SAEmployment Type:
Permanent-------
Experience Level:
ProfessionalJob Family:
Company CommunicationBy submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background age gender disability sexual orientation or religious belief.
Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to.
At Airbus we support you to work connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.
Required Experience:
IC
Employment Type
Full-Time
