Administrative & Office Assistant
Administrative & Office Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
In this role you will serve as the primary point of contact at our Times Square headquarters overseeing front desk operations and visitor management. You will provide meeting and administrative support to executives maintain office organization and appearance and assist in coordinating office events and team functions to foster a professional and collaborative environment.
What Youll Do:
Front Desk & Visitor Experience
- Greet employees/clients/guests; manage visitor badges/logs and building access.
- Answer/route calls; monitor shared inbox; respond to facility/meeting requests.
- Partner with Admin/HR/IT to ensure guests meetings and deliveries run smoothly.
Meetings A/V & Space Coordination
- Schedule/manage conference rooms in Outlook/Teams; post room signage as needed.
- Set up boardroom A/V (Teams/Zoom displays/mics) with IT support; basic troubleshooting.
- Coordinate catering/refreshments; meeting setup/teardown; reset rooms after use.
Office Operations & Facilities
- Maintain kitchen/common areas (stocking coffee/tea; run/empty dishwashers).
- Oversee office supply & marketing collateral inventory; place orders; track deliveries.
- Liaise with building management and vendors (cleaning access cards work orders).
- Manage office maintenance and liaise with vendors for repairs and services.
- Manage shipping/receiving and USPS/FedEx/UPS; postage meter oversight.
Events Culture & Lunches
- Plan and execute office events and lunches (monthly team lunches new-hire welcomes celebrations town halls lunch-and-learns).
- Coordinate catering (menus headcounts dietary needs) room setups and clean-up; track simple event budgets and invoices.
- Support culture initiatives (employee appreciation days seasonal events onsite volunteer drives).
Administrative Support
- Provide administrative support to executives managers and staff as needed.
- Scanning/copying/filing; light data entry and document prep.
- Support onboarding logistics (welcome packets badges desk setups).
- Maintain simple logs (visitors work orders supply inventory seating chart); other duties as assigned.
- Manage the submission of expense reports related to administrative charges.
Qualifications :
- 14 years of corporate reception/office admin experience (professional services a plus).
- Clear professional communication and a polished welcoming presence.
- Proactive and observant with a high degree of attention to detail.
- Strong organization and attention to detail; ability to juggle priorities and meet deadlines.
- Proficiency with Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint); comfort with Teams/Zoom room setups copiers/printers and shipping tools.
- Discretion with confidential information; punctuality and reliability are must-haves.
- Ability to stand/walk frequently and lift up to 25 lbs (supplies/packages).
- HS diploma/GED required; BA/BS preferred.
- Onsite role five days a week (not remote)
Additional Information :
For more information please visit
Job Type: Full-Time
Hourly Rate: $20/hr - $24/hr Bonus Eligibility
Hours: 8:30-5:00 PM EST
Your information will be kept confidential according to EEO guidelines.
SOCOTEC is an Equal Opportunity Employer.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
