Admin Coord III*
Admin Coord III*
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1 Vacancy
Job Description
Top 3 Required Skill Sets: Organized effective communicator problem solver
Top 3 Nice to Have Skill Sets: Past Client experience fluent in Microsoft office tech savvy familiar with tools such as concur for expenses and travel
Specific Job Requirements
In addition to Senior Administrative Assistant responsibilities prioritizes workload involving
multiple large projects/timelines. Such projects may include coordinating or leading the
implementation of new and/or revised software applications/databases including interfacing
with vendors ensuring user training etc. with minimal guidance. Arranges for needed
resources in order to meet timelines. Uses advanced level software programs such as Excel
ChemDraw Filemaker Pro Access and PowerPoint to create graphs charts spreadsheets
and LCD presentations. Under managers direction creates draft reports documents
presentations and templates using raw data. May gather data using internet searches.
Understands the goals and objectives of the entire department and contributes to the
attainment of those G&Os. Keeps the bigger picture in mind and influences workflows
accordingly.
Responsible for coordinating large events which includes the planning organizing and
implementation of a number of event activities. Liaises with guests and speakers to assess
needs and coordinates as needed such activities as travel hotel expense reports and tools
and materials for presentations. Typically coordinates the preparation of annual budget
reviews monthly budget reviews and researches variances. May coordinate group lease cars
requirements and activities (at International Locations). May assist with facilities space
planning or office set-up. May screen and prioritize managers mail and email. Assists in the
orientation of new administrative assistants and other staff. Ongoing acts as a resource to
other administrative assistants and is cross-trained to cover for another administrative
assistant if he/she is out of the office for an extended period of time.
Knowledge
Excellent verbal written and interpersonal skills are required. Requires knowledge and
understanding of administrative and office policies and procedures. Must possess good
proofreading and editing skills of technical documents. Has the ability to review the work of
lower level administrative assistants. Advanced knowledge and experience using a number
of office software. Works under minimal supervision. Receives occasional direction from
manager to perform non-routine job responsibilities and duties.
Specific Education and Experience Requirements
Requires a minimum of a high school diploma plus 3-5 years administrative experience.
This position is not a career stepping stone position leading to Executive
Coordinator; incumbents with appropriate knowledge and experience may qualify for
other positions that support certain functional areas (e.g. support role for marketing
finance clinical research etc.).
Additional Details
- Onsite Offsite : Onsite
Employment Type
Remote
Company Industry
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
