Administrative Assistant
Administrative Assistant
Posted on :
29-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
29-08-2025
Job Description
Administrative Assistant
Under general supervision the Administrative Assistant performs a wide range of administrative and office support activities facilitating the efficient operation of the department assigned. This is a full-time position with healthcare benefits vacation and sick leave. Preference may be given to current City employees who have satisfied their probationary period.
Essential Job Functions
Under general supervision the Administrative Assistant performs a wide range of administrative and office support activities facilitating the efficient operation of the department assigned. This is a full-time position with healthcare benefits vacation and sick leave. Preference may be given to current City employees who have satisfied their probationary period.
Essential Job Functions
- Greets visitors guests and the public through telephone or personal contact; answers phones provides general information takes messages or refers party to appropriate staff; may assist other staff and/or departments in providing telephone coverage.
- Prepares and modifies documents including correspondence reports drafts memos and emails; enters and retrieves data documents and other records from computers; files documents records forms requests and maintains electronic and/or hard copy filing system for same; opens sorts and distributes incoming correspondence; photocopies faxes and mails; processes records notices requests permits and other document types; may follow up on delinquent requests or responses; participates or coordinates direct mailings; assigns ticket or in-house tracking numbers to action items and distributes to appropriate staff department or agency; may handle or process confidential and/or sensitive information such as payroll employee records accident and/or injury reports vendor contracts financial documents and tax records and other types of private and confidential matter of a personal nature.
- Prepares purchase orders; reconciles statements and maintains balances on accounts; prepares vouchers for payment; assists with annual budget; prepares periodic reports to be distributed State County or City agencies or for department head use.
- Designs and implements all forms and office procedures to keep the office running efficiently; resolves administrative problems and inquiries; maintains office supplies materials and equipment inventories; coordinates maintenance of office equipment; prepares written responses to routine inquiries; may require independent judgment to plan prioritize and organize diversified workload and/or to recommend changes in departmental practices or procedures.
- Schedules and coordinates meetings appointments and travel arrangements for department head or other staff; prepares agendas for meetings and prepares schedules; records compiles transcribes and distributes minutes of meetings.
- Coordinates and maintains records for staff such as expense reports Citys fleet vehicle registrations vehicle accident reports vehicle and equipment servicing records and petty cash.
Requirements/Qualifications:
- Must be at least 18 years of age.
- High school diploma or GED; demonstrated training and/or experience in office practices and procedures; or any equivalent combination of education experience and training that provides the required knowledge skills and abilities.
- Must possess a valid State of Ohio drivers license and must remain insurable under the Citys vehicle insurance plan.
The pay rate for this position is consistent with the Citys approved pay plan; this position is in grade 12 of the pay plan which starts at $23.20 per hour.
The deadline to submit an application is Thursday September 25 2025 at 4:00 PM.
The written test will be offered on two dates: Thursday October 2 2025 at 5:30 PM and Friday October 3 at 9:00 AM. Testing will take place in the Community Room of the Municipal Building located at 69 N. South Street Wilmington Ohio.
The City of Wilmington is an equal opportunity employer. To request a reasonable accommodation to participate in the application process please contact the City of Wilmington Department of Human Resources via email Please be prepared to provide information in support of your reasonable accommodation request.
Employment Type
Hourly
Key Skills
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