Administration Support (US)

Access Offshoring Philippines, Inc.

Job Location:

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

ABOUT THE CLIENT:

Our client is a full-service professional land surveying consulting firm based in Denver Colorado. The company is staffed by experienced cohesive professionals committed to providing high quality deliverables and continually improving their processes and technology.

JOB SUMMARY:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative clerical and operational tasks. This role involves data entry document management vendor coordination utility locating requests and support in vehicle safety and compliance matters. The ideal candidate is proactive tech-savvy comfortable working with spreadsheets and capable of juggling multiple tasks in a dynamic environment.

KEY RESPONSIBILITIES:

Administrative Support & Data Entry

Enter job information into MS Access and MS Excel spreadsheets.
Input and manage GIS data using ArcGIS.
Maintain organized filing systems for job records (physical and digital).
File and archive completed jobs; reorganize filing drawers as needed.

Document Research & Processing

Research and obtain documents such as assessor maps property deeds easements LSPs/ISPs and ROW documents via county websites.
Locate and investigate hard-to-find or complex property records

Utility & Title Coordination

Submit Utility Locating Requests via CO811 including generating provider lists and utility checklists.
Communicate with utility companies such as Xcel when needed.
Request title binders and estimates from multiple title companies.

Insurance & Compliance

Request Certificates of Insurance (COIs) for contractual requirements.
Prepare and submit safety compliance documents to platforms like Veriforce Compass and OSHA.

Vehicle & Office Management

Coordinate vehicle maintenance insurance registrations and recalls.
Reconcile credit card statements with employee expense reports.
Order and maintain office supply inventory.

Financial Assistance (As Needed)

Assist with accounts payable and bill payments.
Support invoicing and billing processes.

Shipping & Records Handling

Prepare and send documents survey plats and equipment via USPS UPS or other couriers.
Deposit survey plats with local municipalities ensuring correct formatting and payment.

Phone & Communication

Answer transfer and take phone messages as needed.
Forward calls and ensure timely communication.

HR & Employee Support

Conduct reference checks for prospective hires.
Assist with birthday and employee appreciation recognition.
Help coordinate annual holiday party and client appreciation gifts (December).

Requirements

SKILLS & QUALIFICATIONS:

Proficiency in MS Office (Excel Access Word Outlook).
Familiarity with ArcGIS or willingness to learn.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Comfortable working independently and in a team

Prior experience in administrative support within a technical or engineering environment.
Basic understanding of real estate or utility-related documentation.
Experience with CO811 Veriforce Compass or similar platforms

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep that s right 100% work from home. But wait there s more. Here are just some of our benefits:

Work from Home Allowance
HMO for you and a dependent from Day 1
20 Days Annual Leave AND 5 Days Sick Leave
Government Benefits and 13th Month Pay
Computer Equipment
Opportunities for growth
Competitive Salary

At least 4 + years experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications: Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus

This is a remote position.ABOUT THE CLIENT:Our client is a full-service professional land surveying consulting firm based in Denver Colorado. The company is staffed by experienced cohesive professionals committed to providing high quality deliverables and continually improving their processes a...