Administration Support (US)
Administration Support (US)
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Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
ABOUT THE CLIENT:
Our client is a full-service professional land surveying consulting firm based in Denver Colorado. The company is staffed by experienced cohesive professionals committed to providing high quality deliverables and continually improving their processes and technology.
JOB SUMMARY:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative clerical and operational tasks. This role involves data entry document management vendor coordination utility locating requests and support in vehicle safety and compliance matters. The ideal candidate is proactive tech-savvy comfortable working with spreadsheets and capable of juggling multiple tasks in a dynamic environment.
KEY RESPONSIBILITIES:
Administrative Support & Data Entry
Enter job information into MS Access and MS Excel spreadsheets.
Input and manage GIS data using ArcGIS.
Maintain organized filing systems for job records (physical and digital).
File and archive completed jobs; reorganize filing drawers as needed.
Document Research & Processing
Research and obtain documents such as assessor maps property deeds easements LSPs/ISPs and ROW documents via county websites.
Locate and investigate hard-to-find or complex property records
Utility & Title Coordination
Submit Utility Locating Requests via CO811 including generating provider lists and utility checklists.
Communicate with utility companies such as Xcel when needed.
Request title binders and estimates from multiple title companies.
Insurance & Compliance
Request Certificates of Insurance (COIs) for contractual requirements.
Prepare and submit safety compliance documents to platforms like Veriforce Compass and OSHA.
Vehicle & Office Management
Coordinate vehicle maintenance insurance registrations and recalls.
Reconcile credit card statements with employee expense reports.
Order and maintain office supply inventory.
Financial Assistance (As Needed)
Assist with accounts payable and bill payments.
Support invoicing and billing processes.
Shipping & Records Handling
Prepare and send documents survey plats and equipment via USPS UPS or other couriers.
Deposit survey plats with local municipalities ensuring correct formatting and payment.
Phone & Communication
Answer transfer and take phone messages as needed.
Forward calls and ensure timely communication.
HR & Employee Support
Conduct reference checks for prospective hires.
Assist with birthday and employee appreciation recognition.
Help coordinate annual holiday party and client appreciation gifts (December).
Requirements
SKILLS & QUALIFICATIONS:
Proficiency in MS Office (Excel Access Word Outlook).
Familiarity with ArcGIS or willingness to learn.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Comfortable working independently and in a team
Prior experience in administrative support within a technical or engineering environment.
Basic understanding of real estate or utility-related documentation.
Experience with CO811 Veriforce Compass or similar platforms
Benefits
Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep that s right 100% work from home. But wait there s more. Here are just some of our benefits:
- Work from Home Allowance
- HMO for you and a dependent from Day 1
- 20 Days Annual Leave AND 5 Days Sick Leave
- Government Benefits and 13th Month Pay
- Computer Equipment
- Opportunities for growth
- Competitive Salary
At least 4 + years experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications: Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus
Employment Type
Full Time
