Registrar
Registrar
Posted on :
29-08-2025
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1 Vacancy
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Job Description
Summary Description: The Registrar is responsible for all aspects of academic records and advising including scheduling classes evaluating transfer credit for prospective students advising students registering students entering grades tracking completion of graduation requirements processing degrees logistical and programming aspects of Commencement ceremonies maintaining and distributing official university transcripts updating university catalog content and other related publications and submitting accurate and timely enrollment reports as per Federal guidelines and regulations and internal needs. An administrative faculty-level position he/she also serves as a resource person for certain standing committees advises and counsels students faculty and staff as necessary assures compliance with various certifying organization and governmental requirements and supervises all Records Office and Academic Advising staff. The Registrar is classified as an Administrative Faculty role.
Essential Functions:
Leadership
Technology & Compliance
Student Records and Advising
Professional Expectations
Minimum Qualifications:
Preferred Qualifications:
Physical Demands Work Environment:
The position is located in a typical office environment. Professional/business attire is required.
Warner Pacific Universitys Mission:Warner Pacific is a Christ-centered urban diverse minority-serving Hispanic-serving liberal arts University dedicated to providing students with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
Warner Pacific Universitys Commitment to Diversity:Warner Pacific Universityis an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial ethnic and socio-economic Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.
Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal artsUniversitydedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. TheUniversitywas founded in 1937 by the Church ofGod (Anderson Indiana). Central to Warner Pacificsidentity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1. A belief in the deity of and commitment to Jesus Christ and the Christian faith as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2. The practice of following Christ through day-to-day personal lifestyle choices.
3. A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
teaching faculty the expression of artful teaching based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability by temperament preparation and will to support students as they confront the intellectual social physical emotional and spiritual challenges of their lives.
7. A sensitivity to and support for the mission core themes vision values ethos and traditions of the Warner PacificUniversitycommunity.
8. A commitment to teaching and serving in harmony with the doctrines of the Holy Bible.
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Warner Pacifics students faculty and staff are expected to foster an environment of mutual respect and accountability to care for the personal dignity of others and to exercise integrity in their conduct and communication. The University environment is expected to be free from discrimination and harassment (including bullying). When an individuals behavior has direct implications for others and/or the well-being of the University community there may be cause for institutional involvement regardless of where the situation occurs.
Warner Pacific University desires to provide a safe and healthy environment for staff faculty students visitors and guests. Therefore smoking is not permitted on University property in its vehicles or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages or tobacco products is strictly prohibited on Warner Pacific University campuses.
Equal Employment Opportunity:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race color sex gender national origin citizenship status disability age genetic information status with regard to public assistance veteran status and any other status protected by laws and regulations to which Warner Pacific is subject. All employment decisions including hiring promotions compensation benefits transfers and terminations are made in a manner that does not discriminate against individuals in the categories discussed above. Because Warner Pacific is a Christian liberal artsUniversity theUniversityexercises its legal right to hire Christian employees to fulfill its mission and purpose.
In order to be considered an applicant for this position please complete our online employment application at Apply Now to complete the online application and submit the following:
Essential Functions:
Leadership
- Communicate and provide leadership of the Office of Records and Academic Advising in harmony with the mission and vision of the University and ensure that all resources are in alignment with institutional vision and mission and strategic initiatives.
- Coordinate all aspects of the Office of Records and Academic Advising including employee supervision.
- Chair or serve on multiple committees which may include Academic Policies Assessment Curriculum and others as assigned.
- Coordinate all Commencement ceremonies.
Technology & Compliance
- Use the institutions ERP (Enterprise Resource Planning) system (Colleague) for reporting planning registration etc. and remain current on University policies and related state and federal regulations to ensure compliance.
- Ensure compliance with all reporting requirements related to Title IV aid as well as any records reporting requirements for other external agencies or internal departments. Particular focus must be given to meeting all timelines and regulatory requirements as well as collaborating with auditors and institutional personnel to ensure accuracy and effectiveness.
- Ensure compliance with various certifying organization and governmental requirements including training and advising faculty and staff regarding compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
- Serve as a School Certifying Official (SCO) for VA Benefits and oversees institutional compliance with appropriate regulations.
- Serve as the Primary Designated School Official (PDSO) for the Student and Exchange Visitor Program (SEVP) and oversees institutional compliance with appropriate regulations.
- Collaborate with the Faculty Athletics Representative (FAR) to evaluate and verify student eligibility according to NAIA regulations and reporting procedures.
Student Records and Advising
- Manage all aspects of the University academic records including timely transfer evaluations for prospective students awarding alternative credit in harmony with established policy (Prior Learning Credit Military Credit Credit by Exam etc.) course registration grade entry completion of graduation requirements posting of degrees maintenance and distribution of official university transcripts and diplomas and maintenance and distribution of transfer articulation agreements and advising plans.
- Collaborate with Enrollment Management and Student Success and Engagement to maintain systems that support the academic enrollment processes for incoming students and advance best practices in student support and retention.
- Collaborate with the Deans to provide a campus-wide model of academic advising that promotes timely completion of degree program requirements through pro-active student-centered advising.
- Serve as the primary institutional liaison with the Acadeum consortium; collaborate with Deans on the administration of the program and serve as the primary resource for students actively enrolled in Acadeum consortium courses to support successful completion of the courses.
- Collaborate with the Deans to create the course schedule ensuring efficiency and adequate access to courses for all major programs and core studies requirements. Assigns classrooms for all courses.
- Maintain the academic curriculum within the Colleague database including Degree Audit updates for program requirements.
Professional Expectations
- Contribute to the support and implementation of the University Strategic Plan.
- Participate in professional and staff development activities.
- Represent the University when requested at professional meetings and conferences.
- Participate in Warner Pacific University professional development opportunities as well as other professional organizations (e.g. AACRAO) for professional development.
- Adhere to University policies and procedures.
- Demonstrate a commitment to a Christ-centered liberal arts education by upholding the mission of the University and abiding by the Employment Standards and Lifestyle Agreement.
- Exhibits commitment to inclusiveness and sensitivity in areas of national origin ethnicity culture gender and disabilities.
- Perform other duties as assigned.
Minimum Qualifications:
- Masters degree required.
- Experience in Ellucian Colleague or related higher education ERP
- Demonstrated team building skills and a customer service orientation focused on providing excellent student-centered care
- Strategic and organizational agility with the ability to collaborate and communicate with all levels or the organization including internal and external constituencies.
- Excellent skills in data management and technology.
- Minimum five years experience in higher education preferably as a Registrar.
- Knowledge of principles and practices of FERPA and academic records management.
- Demonstrated ability to solve problems initiate and implement projects independently.
- Ability to multi-task work effectively and meet deadlines in a fast-paced environment.
- Strong oral and written communication skills including the ability to communicate with students parents staff and faculty.
- Strong leadership management and interpersonal skills with the ability to make effective decisions based on facts and sound judgment.
- Proficient in computer programs including Windows Outlook Word and Excel and the Internet.
- Experience working with diverse populations.
Preferred Qualifications:
- Doctoral degree preferred
- Some fluency in Spanish a plus
Physical Demands Work Environment:
The position is located in a typical office environment. Professional/business attire is required.
Warner Pacific Universitys Mission:Warner Pacific is a Christ-centered urban diverse minority-serving Hispanic-serving liberal arts University dedicated to providing students with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.
Warner Pacific Universitys Commitment to Diversity:Warner Pacific Universityis an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial ethnic and socio-economic Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve. Persons of color are strongly encouraged to apply.
Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal artsUniversitydedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. TheUniversitywas founded in 1937 by the Church ofGod (Anderson Indiana). Central to Warner Pacificsidentity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1. A belief in the deity of and commitment to Jesus Christ and the Christian faith as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2. The practice of following Christ through day-to-day personal lifestyle choices.
3. A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
teaching faculty the expression of artful teaching based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability by temperament preparation and will to support students as they confront the intellectual social physical emotional and spiritual challenges of their lives.
7. A sensitivity to and support for the mission core themes vision values ethos and traditions of the Warner PacificUniversitycommunity.
8. A commitment to teaching and serving in harmony with the doctrines of the Holy Bible.
Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.
Warner Pacifics students faculty and staff are expected to foster an environment of mutual respect and accountability to care for the personal dignity of others and to exercise integrity in their conduct and communication. The University environment is expected to be free from discrimination and harassment (including bullying). When an individuals behavior has direct implications for others and/or the well-being of the University community there may be cause for institutional involvement regardless of where the situation occurs.
Warner Pacific University desires to provide a safe and healthy environment for staff faculty students visitors and guests. Therefore smoking is not permitted on University property in its vehicles or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages or tobacco products is strictly prohibited on Warner Pacific University campuses.
Equal Employment Opportunity:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race color sex gender national origin citizenship status disability age genetic information status with regard to public assistance veteran status and any other status protected by laws and regulations to which Warner Pacific is subject. All employment decisions including hiring promotions compensation benefits transfers and terminations are made in a manner that does not discriminate against individuals in the categories discussed above. Because Warner Pacific is a Christian liberal artsUniversity theUniversityexercises its legal right to hire Christian employees to fulfill its mission and purpose.
In order to be considered an applicant for this position please complete our online employment application at Apply Now to complete the online application and submit the following:
- Application
- Cover Letter
- Resume
Employment Type
Full Time
Key Skills
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