Internship: Administration
Internship: Administration
Posted on :
29-08-2025
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1 Vacancy
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Job Description
Search for Common Ground is an international peacebuilding organisation with activities in 35 countries to prevent and end violent conflict and to build healthy safe and just societies all over the world. The Belgian entity is an international AISBL with 30 staff based in our Brussels office and 600 colleagues across the globe 90% of whom are locals to the places where we implement our peacebuilding work.
Department/Team Summary
The Finance and Administration Department of Search for Common Ground (Search) is seeking an intern in the Brussels office starting in October 2025. Candidates must be enrolled in an internship program at university during the internship and available for at least 30 hours per week for a period of three to six months.
Main responsibilities
- Provide day-to-day administrative support including document management scheduling meeting preparation and internal communications.
- Assist with maintaining databases and digital files while supporting logistics such as supplies mail and event preparation.
- Collaborate with the Brussels team and other departments on ad hoc projects applying company tools (Google Workspace HR/ERP systems etc.)
- Coordinate administrative procedures with external institutions (embassies Ministry of Foreign Affairs notaries sworn translators) including booking appointments preparing submitting and retrieving official documents.
Requirements
- Current student in Human Resources (HR) Office Management / Business Administration or equivalent
- Good level of English and French
- Good command of Google Workspace (Gmail Docs Sheets Slides Forms Calendar)
- Strong organisational interpersonal skills and attention to detail
- Interest in event organisation
- Self-motivated adaptable and comfortable working in a multicultural team environment
Competencies
- Working with people: The ability to respect the views and contributions of other team members showing empathy listening supporting consulting with others and sharing information and expertise building team spirit and adapting to the team.
- Flexibility: The ability to adapt to changing circumstances and priorities to tolerate ambiguity and to adapt personal style to different people and situations.
- Communication: The ability to effectively exchange information with others to effectively deliver critical information to gather information and communicate with others.
- Ethical Practice: The ability to integrate Search vision mission and core values integrity and accountability throughout all organizational and business practices.
- Confidentiality: The ability to properly handle sensitive or personal information
Duration: The intern should be able to commit to working for Search for Common Ground by preference for at least a 3-month initial period.
Internship requirement: This internship should be part of an internship programme of the university.
This internship is unpaid; a small stipend will be provided to cover food and transport costs.
Location: Brussels Belgium
Deadline: Candidates are asked to submit their application by 25th September 2025.
How to apply:To apply please submit your (1) CV and (2) Cover your cover letter clearly state why this position is of interest what you can bring to it and what you hope to gain from it. Also please include the date you can start the internship and your availability (in months).
As job descriptions cannot be exhaustive the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
Only applicants invited for an interview will be contacted. No phone calls please. Please see our website for full details of our work.All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - accordance with these values Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment Protection from Exploitation and Abuse Child Safeguarding Conflict of Interest and Anti-fraud. Search is committed to safeguarding the interests rights and well-being of children youth and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children youth and vulnerable adults.Search for Common Ground does not and shall not discriminate on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status in any of its activities or operations.View our code of conduct hereand our privacy policy here.
Les descriptifs de pouvant ne pouvant tre exhaustifs le titulaire du poste pourra tre amen entreprendre dautres tches qui correspondent globalement aux responsabilits cls ci-dessus.
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Seuls les candidats invits un entretien seront contacts. Pas dappels tlphoniques sil vous plat. Veuillez consulter notre site Web pour tous les dtails de notre mission.
Tous les employs de Search doivent adhrer aux valeurs de Search : Collaboration- Audace - Tnacit - Empathie - Rsultats. Conformment ces valeurs Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harclement au travail la protection contre lexploitation et les abus la protection des enfants les conflits dintrts et la lutte contre la fraude. Search sengage prserver les intrts les droits et le bien-tre des enfants des jeunes et des adultes vulnrables avec lesquels elle est en contact et mener ses programmes et ses oprations dune manire qui soit sre pour les enfants les jeunes et les adultes vulnrables.
Search for Common Ground ne fait pas et ne doit pas faire de discrimination fonde sur la race la couleur la religion (croyance) le sexe lexpression de genre lge lorigine nationale (ascendance) le handicap ltat matrimonial lorientation sexuelle ou le statut militaire dans aucune de ses activits ou oprations.
Consultez notre code de conduite ici et notre politique de confidentialit ici.
Dado que la descripcin de funciones no puede ser exhaustiva el titular del puesto puede tener que realizar otras tareas que coinciden en lneas generales con las responsabilidades clave mencionadas.
Slo se contactar con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefnicas. Consulte nuestro sitio web para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organizacin: Colaboracin - Audacia - Tenacidad - Empata - acuerdo con estos valores Search hace cumplir el Cdigo de Conducta y las polticas relacionadas con luchar contra el acoso en el lugar de trabajo la proteccin contra la explotacin y el abuso la proteccin de la infancia los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses derechos y bienestar de los nios jvenes y adultos vulnerables con los que est en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los nios jvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminar por motivos de raza color religin (credo) gnero expresin de gnero edad origen nacional (ascendencia) discapacidad estado civil orientacin sexual o condicin militar en ninguna de sus actividades u operaciones. Consulte nuestro cdigo de conducta aqu y nuestra poltica de privacidad aqu.
Required Experience:
Intern
Employment Type
Intern
Key Skills
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