Airport Project Coordinator
Airport Project Coordinator
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Job Description
Close Date: Wednesday September:00 AM
Department: Aviation Department
Function Real Estate/Tenant Services
Salary: $79245.00 - $99057.00 Commensurate with Experience
Welcome to the City of Charlotte
Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.
Our guiding principles include:
Attracting and retaining a skilled and diverse workforce
Valuing teamwork openness accountability productivity and employee development
Providing all customers with courteous responsive accessible and seamless quality services
Taking initiative to identify analyze and solve problems
Collaborating with stakeholders to make informed decisions
SUMMARY
The Airport Project Coordinator is a member of the Business and Revenue Project Management Office (PMO) which is responsible for the planning coordination administration execution and closeout of projects that either support the growth of key business units at Charlotte Douglas International Airport or have significant impacts to those lines of business. This role is a supportive role within the PMO and will partner with the B&R Project Managers to execute projects from intake to closeout focusing on internal coordination stakeholder engagement project documentation schedule tracking and construction impact communications. Projects assigned may include new or renovated concessions tenant spaces advertising programs construction logistics new software solution implementations process and procedure implementation etc. The role requires a high level of collaboration and communication with internal departments external consultants contractors and airport business partners.
Major Duties and Responsibilities:
Supports Business & Revenue project managers by coordinating project activities and facilitating timely execution.
Manages master schedules monitors progress and updates timelines to reflect current project milestones.
Coordinates and documents internal and external meetings including agendas notes action tracking and follow-ups.
Assists with project intake and closeout documentation ensuring compliance with reporting standards and archiving.
Disseminates information regarding construction and operational impacts to airport stakeholders and business partners.
Supports design and construction project phases by assisting with procurement timelines and stakeholder engagement.
Works closely with internal teams and third-party consultants.
Prepares and distributes project performance reports schedules presentations and communication materials.
Utilizes project management tools to maintain accurate documentation and performance tracking.
Responds to internal stakeholder inquiries and supports project-related communication across the organization.
Maintain a general understanding of all the key business units within aviation to help facilitate future projects.
Other duties as assigned
General Information:
Standard office hours apply however schedule subject to irregular hours overtime an emergency call backs to work.
Successful candidate mus hold valid drivers license in state of residency and ability to obtain and maintain a City Driving Permit
Ability to pass a background check in advance of start date required. Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude from employment.
Minimum Qualifications:
High school graduate or equivalent with seven (7) years relevant experience 2 year college degree with seven (5) years relevant experience or Bachelors level degree with three (3) years relevant experience
Knowledge Skills and Abilities:
Knowledge of:
Project management methodologies and tools
Design and construction workflows
Airport environment (preferred)
Administrative clerical and data reporting systems
Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Providing excellent customer service
Organization and time management
Collaboration and teamwork
Troubleshooting and problem-solving techniques
Critical and analytical thinking decision making and attention to detail
Performing a variety of duties often changing from one task to another of a different nature
Performing basic mathematical functions such as addition subtraction multiplication division percentages and ratios
Research data analysis and data metrics
Process development and improvement
Ability to:
Work independently in a fast-paced environment
Communicate effectively across all levels of the organization
Manage multiple projects and competing priorities
Maintain accurate documentation and ensure data integrity
Working Conditions and Other Requirements:
Physical Requirements:
Essential and marginal functions may require maintaining a physical condition necessary for sitting standing or walking for periods of time
Light lifting and carrying; some crouching stooping squatting reaching pushing and pulling when performing tasks
Adequate vision hearing and speech required
Positions in this class typically require: sitting standing grasping stooping squatting kneeling crouching reaching pushing talking hearing seeing and repetitive motions.
Sensory Requirements:
Concentrated and attentive use of one or more senses (visual audio and other sensory modalities) for proof reading data entry tabulating data facilitating meetings
Ability to operate in an environment with frequent interruptions from people and noises which in return could result in levels of stress fatigue or strain
Comprehension of written information in work related documents
Ability to hear understand and distinguish speech
CONDITIONS OF EMPLOYMENT
The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.
Our culture is to serve the community honorably.
HOW TO APPLY
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.
For questions about your application or the hiring process please email .
The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.
BENEFITS
The City of Charlotte provides a comprehensive benefits package to eligible employees.
Clickhereto learn more about the City of Charlottes benefits.
The City of Charlotte is a drug and alcohol-free workplace.
Required Experience:
IC
Employment Type
Full-Time
