Accounts Payable Specialist - 08/26/2025
Accounts Payable Specialist - 08/26/2025
Posted on :
29-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
29-08-2025
Job Description
Primary Purpose
The Accounts Payable Specialist is responsible for performing a variety of clerical accounting duties involving financial record keeping or bookkeeping of transactions mainly dealing with accounts payable while maintaining confidentiality. This position processes accounts payable invoices per diems and other refunds to employees tracks open purchase orders and maintains vendor interaction.
Education and Qualification Requirements
High school diploma or equivalent (GED)
Valid FL Drivers License
Basic knowledge of Microsoft Works Outlook Power Point Excel
Basic knowledge of and ability to operate general office equipment
Type 25 WPM accurately
Valid FL Drivers License
Basic knowledge of Microsoft Works Outlook Power Point Excel
Basic knowledge of and ability to operate general office equipment
Type 25 WPM accurately
Duties
Receive and distribute invoices accordingly
Prepare check requests
Process per diems travel reimbursements and track travel vouchers
Purchase card statement preparation and processing
Verify invoices against purchase orders for payment
Review invoices against contracts for coding and payment
Monitor receiving records on purchase orders
Routinely research open purchase orders
Analyze vendor statements
Inspect invoice entries for accuracy and attachment discrepancies
Maintain vendor interactions and follow up on invoices not received/invoice issues
Void and reissue accounts payable checks as requested
Compare payable register to invoices
Frequently review and research outstanding accounts payable checks
Verify supportive details for transactions
Process accounts payable checks electronic funds transfers (EFT) and direct disbursements
Monitor check stock submit requisition and place order
Prepare prior year accounts payable records for archive
Routinely review invoice addresses with vendor records
Contact vendors and employees for EFT setup
Assemble organize and summarize requested information
Type reports correspondence forms and other documents
File/retrieve documentation/reports/files
Computers/applicable software/office equipment/printers/scanner
Other duties assigned
Prepare check requests
Process per diems travel reimbursements and track travel vouchers
Purchase card statement preparation and processing
Verify invoices against purchase orders for payment
Review invoices against contracts for coding and payment
Monitor receiving records on purchase orders
Routinely research open purchase orders
Analyze vendor statements
Inspect invoice entries for accuracy and attachment discrepancies
Maintain vendor interactions and follow up on invoices not received/invoice issues
Void and reissue accounts payable checks as requested
Compare payable register to invoices
Frequently review and research outstanding accounts payable checks
Verify supportive details for transactions
Process accounts payable checks electronic funds transfers (EFT) and direct disbursements
Monitor check stock submit requisition and place order
Prepare prior year accounts payable records for archive
Routinely review invoice addresses with vendor records
Contact vendors and employees for EFT setup
Assemble organize and summarize requested information
Type reports correspondence forms and other documents
File/retrieve documentation/reports/files
Computers/applicable software/office equipment/printers/scanner
Other duties assigned
Job Controls and Complexities
Report directly to supervisor
Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
Maintain confidentiality/security of files and information obtained in the course of employment
Process/compile/disseminate record/public record information as directed by approving authority in
accordance with lawful requirements
Provide assistance to citizens visitors employees and other public and private entities in an effort to
meet their needs and build positive community relationships/resolve complaints/address conflicts
Maintain continuity and operational efficiency by accurate and timely dissemination of information to
Staff and co-workers
Adhere to leave overtime and attendance policies/procedures (i.e. arrive promptly regular attendance at
work notification to supervisor regarding absence from work due to illness or untimely incidents etc.)
Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
Maintain confidentiality/security of files and information obtained in the course of employment
Process/compile/disseminate record/public record information as directed by approving authority in
accordance with lawful requirements
Provide assistance to citizens visitors employees and other public and private entities in an effort to
meet their needs and build positive community relationships/resolve complaints/address conflicts
Maintain continuity and operational efficiency by accurate and timely dissemination of information to
Staff and co-workers
Adhere to leave overtime and attendance policies/procedures (i.e. arrive promptly regular attendance at
work notification to supervisor regarding absence from work due to illness or untimely incidents etc.)
Contacts
SJSO Employees
General Public
Other Government Entities
Vendors
General Public
Other Government Entities
Vendors
Grade Classification
Entry to intermediate level work
Performs independently under general supervision
Work requires application of general knowledge of business practices in various situations
Deals with problems or situations that remain stable
Performs independently under general supervision
Work requires application of general knowledge of business practices in various situations
Deals with problems or situations that remain stable
Physical Environment
Work is primarily in an office environment
Normal business hours apply; however hours are subject to vary and overtime may be necessary
including nights holidays and weekends
Sit for long periods
See at normal range or with accommodations
Hear at normal level or with accommodations
Speak understandably
Manual dexterity
Ambulate independently
Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.
Important Information
Normal business hours apply; however hours are subject to vary and overtime may be necessary
including nights holidays and weekends
Sit for long periods
See at normal range or with accommodations
Hear at normal level or with accommodations
Speak understandably
Manual dexterity
Ambulate independently
Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.
Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
The list of tasks policies and proficiencies for this position as well as any statements contained within this page are
considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with
disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safetyof themselves other employees or the public. This job description in no way states or implies the listed duties are the onlyduties to be performed by the employee occupying this position. Employee will be required to follow any other job-relatedinstructions and to perform any other job-related duties requested by his/her supervisor.
The list of tasks policies and proficiencies for this position as well as any statements contained within this page are
considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with
disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safetyof themselves other employees or the public. This job description in no way states or implies the listed duties are the onlyduties to be performed by the employee occupying this position. Employee will be required to follow any other job-relatedinstructions and to perform any other job-related duties requested by his/her supervisor.
See SJSO Policy for additional information on agency expectations and Senior Status requirements
EFFECTIVE:07/07/2021
History: Revised Job Description format
History: Revised Job Description format
Required Experience:
Unclear Seniority
Employment Type
Full Time
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