Administrative Assistant III

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Job Description:

The Iowa State University College of Agriculture and Life Sciences seeks an Administrative Assistant III to support the Associate Dean for Facilities and Operations and the Associate Dean for Research and Discovery. The position will provide administrative support to the ISU Research Farms (and its affiliate organizations) and the Office of Research and Discovery and to both Associate Deans leading each office.

ISU Research Farms are an extensive statewide unit with 14 remote staffed locations including numerous agricultural buildings residences and 45 full-time and 25-40 part-time staff. The CALS Office for Research and Discovery manages Research and Discovery efforts and activities in the college including pre-award services agricultural experiment station teambuilding and the overall research and discovery enterprise for the college.

TheAdministrative Assistant will coordinate business operations to enhance the operations and service of the ISU Research Farms and Office for Research and Discovery. This position will provide support toadministrative teams and serve as the first point of contact for staff located on and off campus.

We are seeking a proactive and highly organized Administrative Assistant to provide critical support to two associate deans. This role requires a masterful multitasker who thrives in fast-paced environments and can handle confidential matters with discretion and diplomacy.

Key Responsibilities:

• Manage complex calendars schedule meetings and coordinate appointments across multiple time zones

• Arrange detailed travel itineraries including flights accommodations and ground transportation

• Prepare high-level communications including emails reports memos and presentations

• Serve as a liaison between executives and internal/external stakeholders

• Attend meetings to take minutes and ensure follow-up on action items

• Organize company events board meetings and executive off-sites

• Process expense reports and assist with budget tracking

• Maintain filing systems and office procedures to ensure operational efficiency

• Exercise sound judgment while handling sensitive information and prioritizing tasks

In this role you will have the opportunity to make a meaningful impact on the success of both the ISU Research Farms and the Office for Research and Discovery. You will work closely with senior leaders faculty staff and industry partners giving you a unique vantage point and strong professional connections on and off campus. You will play an essential role in helping two associate deans maximize their effectiveness ensuring operations run smoothly and contributing to improvements that strengthen research and discovery in agriculture and life sciences. If you are someone who enjoys being connected values variety in your work and wants to know that your efforts are directly influencing the success of an institution this is a highly rewarding position where you can truly make a difference!

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Level Guidelines
Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISUs mission and department or work unit goals
Applies senior-level professional knowledge and expertise to work requiring greater latitude
Solves moderately complex problems and regularly exercises judgment to determine appropriate action
Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices
Responds to complicated inquiries provides training and provides direction to lower-level staff.
May provide supervision for one to two other staff (i.e. leads a small work team)
May lead projects for which well-defined practices and procedures may not exist
Provides guidance to students

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Application Instructions:

To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process please email or call or Toll Free: 1-.

Why Choose ISU

Iowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation holiday and sick time and leave plans
Onsite childcare (Ames Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program

Original Posting Date: