Administrative Assistant_FT-Perm

DATE: August 26 2025
LOCATION:Toronto ON The Path Home Bathurst
COMPENSATION: $50409 - $59904 annually prorated

• Answer the telephone and provide appropriate information to callers.
• Direct calls to the appropriate personnel.
• Greet all visitors and provide them with appropriate information as to their needs and requests.

• Type correspondence reports schedules and other materials for the Director supervisory and other staff if required.
• Open and distribute all incoming mail in a timely fashion
• Preparation and upkeep of all program records (i.e. Correspondence files filing system etc.) in an organized and up-to-date fashion.
• Ensure that all office equipment is in good order and properly maintained.
• Maintain stationary supply levels and place orders accordingly.
• In liaison with the Director ensure inventory of form letters general forms program information manuals and mailing lists are maintained.

• Prepare and disburse petty cash; monitors all receipts and allocates to the appropriate accounts. Supervision of the petty cash and Monies in Trust cash boxes on a daily basis.
• Coordinate and complete all banking functions pertaining to the program as required.
• Receive and check that supplier invoices are legitimate and forwarded to the appropriate staff personnel for authorization. Once authorization is received forward to LOFT Community Services in a timely fashion to meet specific discount periods and accounting deadlines. Maintains invoice/warranty files for purchases where applicable.
• Complete all required accounting documentation in a timely fashion and forward to the Program Director and LOFT Community Services Financial Services.

• Provide social/emotional support to tenants as required.
• Assist with social/recreational programs for tenants as required.
• Assist and deal with the day-to-day questions and general concerns/needs of the tenants.
• Assist with completing Work Orders for clients and staff

• Report any situation which could be of a serious nature regarding the Program and /or the tenants to the Director and/or their delegate.
• Follow all Fire Procedures and assist in any emergency situation as needed.
• Other responsibilities as delegated by the Director or their delegate which pertain to the administrative and bookkeeping functions of the Program.

• Completion of a degree/diploma from a recognized post-secondary institution or equivalent with training in a field which is relevant to the position;
• Knowledge of the work of a social service organization;
• Senior administrative support experience (filing bookkeeping payroll office procedures)
• Maturity of judgment with excellent verbal and written communication skills;
• Ability to maintain confidentiality with tenant information and other senior level communication with professionalism and tact; Ability to interact with older adults and seniors who have special needs (mental illness addictions and physical/health challenges) in a caring and compassionate manner;
• Demonstrated administrative support skills high words per minute and accuracy knowledge of modern office equipment and computer technology including Word and Excel;
• Demonstrated financial accounting skills;
• Ability to work effectively in a team oriented environment;
• Ability to meet deadlines which may require flexibility in work schedule;
• Well-developed telephone and interpersonal skills;

What We Offer

• A comprehensive compensation and benefits package including medical dental vision life insurance and long-term disability
• Defined Benefits Pensions Plan
• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard
• Additional paid personal and paid sick days
• Professional development budget available to help you nurture and shape your career
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• Tuition reimbursement program
• Maternity-leave and Parental leave top up program

Our Commitment to Diversity and Inclusion
LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion collaboration and community delivered with dignity innovation and excellence. LOFTs vision is that together we can all live successfully in our community. Our client population reflects Ontarios diverse community and it is LOFTs goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you dont tick all the boxes but think youd thrive in this role you are encouraged to apply.

Note: A satisfactory vulnerable sector check (VSC) is also required.

CLOSING DATE:September 9 2025

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LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting or .