Governance Manager & Board Secretary

Who are we

Australian Greek Welfare Society (t/a as PRONIA) has since 1972 built a reputation as an innovative and progressive organisation that continues to serve the Greek speaking community and contributes to the wider multicultural sector through advocacy and collaborative partnerships. PRONIAs programs focus on direct service delivery including counselling information provision and crisis intervention community education as well on the delivery of specialist services in aged care disabilities family and childrens programs. All services are delivered in a linguistically and culturally appropriate manner with a commitment to enhance individuals capacity and build community capital.

What you will be doing

Reporting to the Chief Operating Officer (COO) the Governance Manager & Board Secretary plays a vital role within the organisation ensuring the effective management of legal and contractual documentation good governance around policies including procurement and the effective functioning of the Board and its Committees. Working closely with the CEO COO Board Chair Company Secretary and Committee Chairs the role will maintain all governance documentation manage the Board and Committee meeting cycles and coordinate the timely preparation and distribution of high-quality Board papers agendas minutes and action item registers.

Key Responsibilities

• Maintain and update Board and Committee Charters and governance documents in line with legislative and organisational requirements.
• Ensure Board compliance with governance policies the Constitution and regulatory obligations (e.g. ACNC Aged Care Quality Standards).
• Coordinate preparation and distribution of high-quality agendas papers minutes and action registers for Board and Committee meetings.
• Record accurate succinct minutes and ensure timely circulation and approval.
• Track and follow up on action items arising from meetings.
• Manage company secretarial compliance including preparation and lodgement of statutory filings (ASIC ACNC etc.).
• Maintain accurate records of Board and Committee membership terms and declarations of interest.
• Support the Board Chair Committee Chairs CEO and COO on governance-related matters.
• Liaise with internal and external stakeholders to ensure efficient flow of governance information.
• Maintain a centralised filing system for signed contracts compliance documents and statutory registers.
• Lead continuous improvement of governance Board and Committee processes across the organisation.
• Manage organisation-wide General Meetings including the Annual General Meeting in line with legal and Constitutional requirements.

Role Requirements

• A degree in business law governance risk or a similar discipline
• Proficiency in Microsoft Office Suite and experience with Board portals or document management systems (e.g. BoardPro Diligent Convene) would be well regarded.
• A minimum of 5 years experience in a legal company secretarial or governance role preferably in a not-for-profit environment.
• Experience within a NFP and/or Aged Care/Health environment
• In-depth knowledge of statutory and regulatory corporate compliance requirements preferably in the not-for-profit sector
• Strong knowledge of governance principles Board/Committee protocols and Board regulatory obligations in Australia.
• Working knowledge of company secretarial regulations in Australia including ACNC and ASIC requirements.

Mandatory Requirements

• Driving License
• Undergo Criminal History Record Check at the required intervals
• Not subject to any Employee Screening or Banning Orders under relevant state or federal legislation (e.g. Worker Screening Act 2020 (Vic)).

What we offer

• Energetic and Supportive team environment.
• Award pay rate according to the Social Community Home Care & Disability Industry Award 2010 Social and community services employee
• Salary packaging (benefit from free tax earnings up to an annual cap amount of $18550).
• Access to EAP.

How to apply

If you are interested in applying for this role please submit your resume and a cover letter via our careers page:

further information regarding this role please contact Georgina Meyne from the People and Culture team at

Position Description

Closing date: 26th September 2025

PRONIA is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment