Student Matriculation Specialist - Counseling

FIRST DATE OF REVIEW IS SCHEDULED FOR SEPTEMBER 5 2025

THIS RECRUITMENT WILL BE USED TO FILL TWO (2) POSITIONS

THIS POSITION IS ASSIGNED TO THE COUNSELING DEPARTMENT

THIS POSITION IS FULL-TIME (12) MONTH $65232.00 ANNUALLY (RANGE 23 OF THE CLASSIFIED SALARY SCHEDULE).

FAIR LABOR STANDARDS ACT (FLSA) POSITION STATUS IS NON-EXEMPT

CATEGORICALLY FUNDED POSITION
(CONTINUED EMPLOYMENT IS SUBJECT TO AVAILABILITY OF FUNDS)

The current hours of this position are Monday through Friday 9:00 a.m. to 5:30 p.m. with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.

EMPLOYEE BENEFITS- Comprehensive benefit package which includes:

• District paid medical dental and vision insurance for the employee and dependents.
• District paid $50000 life insurance policy for the employee.
• Participation in CalPERS 20 paid holidays 12 paid sick days and 12 paid vacation days (annual accrual increases per years of service up to a max of 22 days per year).

EXAMPLES OF TYPICAL JOB FUNCTIONS
Management reserves the right to make reasonable accommodations so that qualified employees with verified medical conditions can perform the essential functions of the job.

• Provides ongoing support and services to students by performing a diverse range of specialized tasks and/or coordinates programs such as the Pathways Program which facilitate the recruitment assessment placement and enrollment of students; supports activities for divisional engagement centers; may develop external relationships within the community to communicate District program offerings to students.
• Provides support to counselor and students in the development of individual first semester educational plans based on student college placement surveys selected major and/or transfer requirements for all incoming first year students; confirms that students have a Student Educational Plan (SEP) on file or encourages the development of an SEP.
• Collaborates with a counselor to verify course selections by students which are best suited to their college majors or transfer requirements based on counselor approved SEP; prepares files transcripts correspondence and reports.
• Coordinates appointments and workshops for university admissions counselors every semester with public and private higher educational institutions.
• Coordinates develops and promotes transfer preparation information and application workshops fairs/expos and related events; schedules appointments and workshops for transfer counselors; facilitates student orientations and information sessions.
• Collaborates with a variety of college support services academic services and specialized programs to maximize resources and services to students.
• Creates implements and facilitates workshops to support student academic success including but not limited to student success strategies community building study skills resume building networking and related topics.
• Collaborates with counselors to assist updating counseling materials and website information including but not limited to the student handbook calendars schedules and general counseling handouts for students.
• Creates implements and facilitates outreach activities including college tours and presentations on District programs and services; develops informational materials such as flyers newsletters and brochures; participates in social media outreach.
• Coordinates and engages in student follow-up activities related to counseling projects and initiatives through phone call e-mail and social media.
• Provides direction related to college policies and procedures; assists students in the enrollment application process; discusses resources programs and services available throughout the District and local community.
• Reviews and interprets a variety of college assessment tests; advises and provides assistance to students regarding queries and/or issues pertaining to assessment testing.
• Create and provide professional development tools and training to student employees.
• Maintains electronic database files documents and student records.
• Address current and incoming student emails regarding articulation. course selection transfer agreements with four-year universities and equity program requirements.
• Works productively and cooperatively with others by demonstrating respect patience and equitable treatment of all internal and external customers.
• Observes and complies with District and mandated safety rules regulations and protocols.
• Performs other related duties as assigned.

Education and Experience:
Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to an associate degree with coursework in education student counseling or a related field.

• Three (3) years of increasingly responsible experience providing support to a comprehensive student education program serving students in the matriculation process counseling services program or a related field.

• None.

QUALIFICATIONS
Knowledge of:

• District academic policies and procedures pertaining to admissions and transfer requirements.
• Student matriculation requirements policies processes and procedures.
• Principles and practices of supporting counseling programs and services.
• Methods and techniques of Student Educational Plans.
• Methods and techniques of evaluating student assessment tests.
• Methods and techniques of preparing materials and delivering workshops and topics related to student academic success.
• Principles of reasonable accommodation as it relates to student matriculation attendance testing and equipment.
• A diverse range of programs available to students including eligibility requirements and application processes.
• District and community resources available to students.
• Applicable federal state and local laws rules regulations ordinances and organizational policies and procedures relevant to assigned area of responsibility.
• Educational challenges experienced by at-risk students and resources to address these challenges.
• Community socio-economic and cultural demographics.
• Juvenile justice systems as they relate to student eligibility and monitoring within assigned programs.
• District and mandated safety rules regulations and protocols.
• Techniques of providing a high level/volume of customer service by effectively interacting with students staff faculty representatives of outside organizations and members of the public including individuals of diverse academic socio-economic ethnic religious and cultural backgrounds physical ability and sexual orientation.
• The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.

• Understand interpret and apply mandated and District policies rules and regulations in assigned program areas.
• Evaluate student documentation to determine eligibility for admission and/or program participation.
• Assess student needs and coordinate educational and personal community-based services.
• Assist students in navigating through the Student Educational Plan process.
• Work effectively with a multi-cultural and diverse student population including low-income at-risk and special needs individuals.
• Evaluate and coordinate the educational services and equipment needed for students with disabilities.
• Coordinate outreach activities in assigned programs.
• Maintain confidential and comprehensive files and records.
• Independently organize work set priorities meet critical deadlines and follow-up on assignments.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Effectively use computer systems software applications and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Demonstrate sensitivity to and understanding of the diverse academic socio-economic ethnic religious and cultural backgrounds of community college students.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.

VISA
Victor Valley Community College does not sponsor Visas such as H1B Visas.

To request a reasonable accommodation due to a disability to assist with completing an application please contact the Human Resources Department before the listed closing date at extension 2500 or by email at .