Executive Secretary
Executive Secretary
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Job Description
Keen to become part of a truly global collaborative team of professionals Your journey begins here.
FIRM DESCRIPTION
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice on deep industry knowledge and on our one team global approach. Formed through the combination of two top international law firms Hogan Lovells has over 40 offices in the Americas Asia-Pacific Europe the Middle East and Africa.
With a presence in the worlds major financial and commercial markets we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.
KEY RESPONSIBILITIES
Reporting to the Office Manager the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:
- Formatting of legal documents
- Time entry
- Preparation of invoices and expense reimbursements
- Initiating conflicts checks and new business intake processes
- Arranging meetings and conference calls
- Maintaining the contact database for lawyers
- Maintaining physical and electronic filling systems
- Assisting with the preparation of presentation materials
- Preparing Excel spreadsheets
- Coordinating with office administration staff for delivery and other relevant arrangements
- Providing assistance in internal and external events
- Screening incoming calls
- Archiving inactive files
- Providing coverage when other secretaries are on vacation or in need
- Other duties as assigned
QUALIFICATIONS
We are looking for a Legal Secretary with:
- A minimum of 5 years experience in a similar role preferably in an international law firm environment.
- Excellent personal communication skills and strong organizational abilities.
- High attention to detail including exceptional proofreading skills.
- Ability to perform under pressure independently and as part of a wider business services team.
- Consistent positive attitude with a can do mentality.
- Proven discretion and trust in dealing with confidential and sensitive information.
- Advanced PC skills including Microsoft Word PowerPoint and Excel and ability to learn new IT skills such as InterAction and other database systems.
EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin religion sex gender and gender identity age sexual orientation marital and civil partnership status pregnancy or disability.
We regret to inform that sponsorship (work visa) for this position will not be available.
#LI-WS
Employment Type
Full-Time
