Executive Assistant
Executive Assistant
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Job Description
Unlock your potential with Quantum ePay Were a full-service financial technology provider that helps business owners lower their costs earn more money and improve their quality of life.
We offer truly innovative payment processing solutions and an ever-expanding line of products to boost productivity enabling our clients to operate efficiently and effectively in confidence. With a focus on providing exceptional service to our merchants we bestow integrity teamwork passion and delivering reliable service.
Were looking for an Executive Assistant to support our CEO onsite at the Circuit of The Americas (COTA) office in Austin TX. This role is ideal for someone who is organized proactive and thrives in a fast-paced environment. Youll serve as a trusted partner to the CEO managing a wide range of executive-level tasks while maintaining the highest level of confidentiality. If youre detail-oriented tech-savvy and enjoy keeping operations running smoothly this is the role for you.
Key Responsibilities
- Serve as a trusted partner to the CEO managing a wide range of administrative and operational tasks
- Oversee calendar management including complex scheduling prioritization and coordination of meetings
- Book domestic and international travel arrangements including flights accommodations and ground transportation
- Draft edit and manage key documents such as contracts correspondence and reports
- Take detailed meeting notes and ensure timely follow-ups on action items
- Maintain the highest level of confidentiality while managing sensitive information
- Utilize AI tools for transcription and streamline processes for efficiency
- Collaborate on special projects and assist with initiatives that impact the broader organization
- Assist with day-to-day executive support as needed
Qualifications
- Bachelors degree in Business or a related field required
- Legal exposure preferred (or relevant coursework for recent graduates)
- Strong writing and communication skills
- Highly tech-savvy and comfortable learning new tools quickly
- Ability to travel domestically and internationally as needed
- Exceptional organizational skills and attention to detail
- Demonstrated professionalism and ability to maintain confidentiality
Preferred Skills
- Prior experience supporting a C-level executive
- Knowledge of contract processes or legal documentation
- Familiarity with AI transcription tools and emerging technologies
Why work here
- Awarded Top Workplace of Orange County by the OC Register!
- Work onsite at Circuit of The Americas (COTA) a hub of energy innovation and world-class events
- Work hard play hard culture!
- Proven promote from within mentality!
- Benefit offerings:
- Medical dental and vision
- 401k Safe Harbor; 100% employer match processed semi-monthly up to 4%
- Profit Sharing; paid on a quarterly basis
Employment Type
Full-Time
