Guidance Secretary - High School
Guidance Secretary - High School
Posted on :
29-08-2025
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1 Vacancy
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Job Description
The Guidance Secretary provides clerical organizational and administrative support to the high school Guidance Department. This role ensures efficient day-to-day operations of the guidance office supports counselors in serving students and families and maintains accurate records related to scheduling transcripts testing and postsecondary RESPONSIBILITIESClerical & Office Management Serve as the first point of contact for students families staff and visitors entering the guidance office. Answer phones respond to emails and direct inquiries to appropriate counselors or staff. Maintain appointment calendars for guidance counselors and coordinate student/parent meetings. Prepare correspondence forms and communications as needed. Order and maintain office Records & Scheduling Maintain accurate and confidential student records including transcripts report cards and course schedules. Assist with the scheduling process ensuring that course requests and schedule changes are entered and updated accurately in the student information system. Prepare student files for incoming and outgoing & Postsecondary Support Assist with the coordination and administration of standardized tests (PSAT SAT AP state testing etc.). Provide support for college and career readiness activities including transcript requests scholarship postings and college application processing. Coordinating with local scholarships and assisting students in gathering their materials for application. Maintain communication with postsecondary institutions regarding student records as requested by & Support Distribute announcements newsletters and other communications to students and families. Greet and assist parents and guardians with guidance-related inquiries. Support counselors in planning and executing student workshops parent nights and other High School diploma or equivalent Strong organizational and clerical skills Proficiency with Microsoft Office and student information systems Ability to handle confidential information with discretion Strong interpersonal and communication skills
Employment Type
Full-Time
Key Skills
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