Admin Coordinator II

Pay rate range: Confidential - Confidential based on experience
Bill rate range: Confidential - Confidential based on experience

Shift schedule: Monday - Friday 8:00am - 5:00pm EST

Duration of Contingent Assignment: 6 months to a year

Temp to perm: Possible based on openings and performance

Core essential skill sets candidates must have to be considered for the role:
1. Office coordinator
2. 5S - Design and implement effective visual signage and labeling to support 5S and workplace organization.
3. Willingness and passion to keep things organized digital literate organization skills and digital literacy should be visible and demonstrated

Screenings:
Basic Background
11 Panel drug with Fentanyl

Key Responsibilities
Operations & Workplace Efficiency
Design and implement effective visual signage and labeling to support 5S and workplace organization.
Create clear engaging and visually consistent presentations for site leadership and cross-functional audiences.
Develop dashboards and reports with a focus on visual storytelling ensuring insights are easy to understand and actionable.
Apply principles of visual management to improve workplace communication and employee engagement.
Oversee office clear-outs and relocation support at sites where leases are ending ensuring compliance with company policies.
Partner with facilities IT and cross-functional teams to drive smooth space transitions.
Analytics & Digital Tools
Develop and maintain dashboards and reports using Power BI and Power Platform (Power Automate Power Apps).
Use advanced Excel (pivot tables formulas data modeling macros) for reporting data analysis and problem-solving.
Consolidate operational and performance data to provide insights for decision-making.
Support leadership in creating strategic presentations with a strong data-driven foundation.
Office Coordination
Provide Office assistant support including calendar management meeting preparation and expense processing.
Draft and review correspondence reports and communication materials.
Support leadership reviews site visit preparation and cross-functional projects.
Handle confidential information with discretion and professionalism.

Site Cross-Functional Projects
Support leadership reviews site visit preparation and cross-functional projects.
Draft and review correspondence reports and communication materials.
Provide Office assistant support including calendar management meeting preparation and expense processing.
Handle confidential information with discretion and professionalism.


Qualifications
Bachelor s degree preferred (Operations Business Engineering IT or related field).
5 years of experience in a hybrid role spanning operations analytics and executive support.
Hands-on experience with 5S or Lean methodologies; comfortable leading small teams in execution and may need to do light 5S hands on work
Strong expertise in Excel (advanced functions pivot tables data analysis).
Proficiency with Power BI and Power Platform (Power Automate Power Apps).
Excellent communication skills (written and verbal) and experience preparing executive-level presentations.
Highly organized with the ability to manage multiple priorities independently.

Key Attributes
Hands-on and execution-focused; comfortable balancing data work and physical workspace organization.
Tech-savvy detail-oriented and analytical mindset.
Strong project coordination skills with ability to influence without authority.
Flexible proactive and comfortable working in dynamic changing environments.