Administrative Project Coordinator - Wilmington Delaware

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About Us

Skadden Arps Slate Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation intellect teamwork and tenacity our lawyers deliver the highest quality advice and novel solutions to our clients legal issues. We are known for handling the most complex transactions litigation/controversy issues and regulatory matters as well as for the strong partnerships we build with clients and each other. Our attorneys who reflect a broad range of experiences and perspectives work together seamlessly across 50-plus practices and 21 offices in the worlds major financial centers.

The Opportunity

We are seeking an Administrative Project Coordinator to join our Firm. Within this position you will be responsible for concierge-style high-level assistance to attorneys which includes handling administrative tasks travel arrangements document management business development and other complex tasks and projects. This position will be based in our Wilmington Delaware office and has a hybrid in-office/remote working schedule.

As the Administrative Project Coordinator you will:

• Perform various complex assignments while under time-sensitive deadlines.
• Coordinate complex travel requests including but not limited to the procurement of visa-related materials and passport renewal applications.
• Troubleshoot software and hardware concerns for attorneys in consultation with technology business services professionals.
• Assist with document management and records retention for administrative files.
• Develop project strategies to ensure efficient completion of tasks.
• Consult with the Firms support departments and internal business services professionals at all levels to verify the accuracy of completed work.
• Acquire and deploy an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
• Coordinate with other Firm offices both domestic and international as required.
• Assist with Department initiatives and special projects
• Assure that all completed projects adhere to accepted professional standards.
• Assist with preparing materials for presentations and conferences.
• Enter attorneys time records and submits attorneys expense reports.
• Assist with attorneys calendaring and scheduling requests.
• Assist with attorneys administrative requests.
• Perform responsibilities of other support services when needed including printing scanning duplicating quality control faxing and hand-delivering packages.
• Organize and facilitate conference and video calls.
• Answer screen place phone calls and take detailed messages.
• Monitor assign and complete job requests received through the Supplemental Work Assistance Team service
• Assist with processing and payment of vendor invoices.
• Open read and route mail as directed.
• Demonstrate strong interpersonal written and verbal communication skills to facilitate effective work relationships with others.
• Manage Firm resources responsibly.
• Comply with and understand Firm operations policies and procedures.
• Perform other related duties as assigned.
• Prepare engagement letters and new matter memos for new clients and matters.
• Assist with new-business conflicts process.
• Assist in promoting business development entering contacts and business activities in InterAction and coordinating with Marketing department as required.
• Coordinate with Conference Services for internal and client meeting requests including but not limited to audio-visual catering services and external vendors.
• Coordinate client-related business meals and maintains up-to-date knowledge of Firm- and attorney-preferred restaurants.
• Receive and interact with incoming clients and visitors.

Qualifications:

• Ability to provide upper-margin customer service
• Ability to synthesize information in order to prioritize and organize tasks
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Initiative and confidence to assume a high level of responsibility in a fast-paced environment
• Ability to handle confidential/sensitive matters
• Ability to read interpret convey and follow instructions
• Excellent attention to detail; is neat and accurate
• Ability to communicate effectively and maintain a calm and professional demeanor
• Ability to work well independently as well as effectively within a team
• Ability to handle multiple projects assignments and shifting responsibilities and deadlines
• Ability to work well under pressure
• Strong organizational skills
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Flexibility to travel as required
• Ability to work in office
• Must be a Notary Public licensed in Delaware or able to obtain a commission within six months of joining the Firm

Education & Experience:

• Bachelors degree
• Minimum of two years related experience in a law or professional services firm

Culture & Life at Skadden

What makes Skadden special is our people and the culture community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firms success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits:

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical dental vision) savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options including parental.
• In-classroom remote and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details please visit: starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills experience (to the extent relevant) and other-job related factors consistent with applicable law.

Salary Details

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