Sr. Executive Assistant
Sr. Executive Assistant
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Job Description
Life at MX
We are driven by our moral imperative to advance mankind - and it all starts with our people product and purpose. We always carry a deep sense of drive and passion with us. If you thrive in a challenging work environment surrounded by incredible team members who will help you grow MX is the right place for you.
Come build with us and be part of an award-winning company thats helping create meaningful and lasting change in the financial industry.
Job Summary
Senior Executive Assistants at MX thrive in a fast-paced complex SaaS technology environment. The position requires providing in-depth and strategic support for the top leaders in our organization. The ideal candidate will be someone with a strong sense of ownership sound judgment impeccable organization solid communications skills and who wants to build a trusting long-term partnership with your leaders.
Job Duties
Work to enhance the capacity and efficiency of the Executive team through targeted engagement and cooperative efforts.
Act as a strategic partner by prioritizing initiatives across departments and competing interests.
Maintain track and manage Executive initiatives through disciplined initiative indexed towards proactive accomplishment of complex tasks.
Execute on strategic projects and initiatives such as external meeting hosting/coordination and content planning/creation among other projects.
Be an excellent communicator and establish clear oral and written communicative support among executives vendors clients and community representatives.
Review and analyze high-level correspondence contracts and agreements.
Provide administrative project management support as a subject matter expert in your department area of responsibility.
Provide actionable and accurate information to your Executive and maintain detailed action item lists that support company objectives and drive timely accomplishment.
Establish and implement organizational and departmental policies and procedures that enhance the performance and output of teams within your departments and across the company .
Work with department senior leadership to enhance the efforts of large groups and major initiatives.
Track manage and appropriately forecast department reportable metrics and applicable cost center budgets when necessary.
Be a master of Executive Administrative support responsibilities to include schedule awareness and planning cross-departmental collaboration client engagement preparations and other clerical tasks assigned or implied.
With planning foresight and awareness optimize Executive travel logistics meticulously protecting your Executives time and resources.
Manage the executives schedule by arranging meetings and ensuring that the executives are spending time efficiently.
Ensure the effectiveness structure focus and outcomes of all necessary meetings encouraging asynchronous collaboration when possible.
Draft and track action-oriented agendas for all meetings and engagements provide detailed notes follow-up on all action items and drive execution
Basic Requirements
5 years in an Executive Support role and/or project manager role working for multiple C-level executives
Strong verbal and written communication skills
Advanced experience with Google Suite Slack and Microsoft Suite
Professionalism and a high degree of emotional intelligence
Integrity and discretion in handling confidential information
Ability to effectively give receive and respond to feedback
Advanced Requirements
2 years of experience working in the fintech industry
Experience in cross-collaborative teams and inter-departmental coordination
Familiarity with system such as: Workday Salesforce Navan Zoom
At MX we are a high-performance organization that thrives on trust and results. This role is based in Lehi Utah with flexibility for both in-office and remote work. We believe in empowering our team members to deliver exceptional outcomes while taking advantage of our incredible office space when it best supports their work. Our Utah office features onsite perks such as company-paid meals massage therapists a sports simulator gym mothers lounge and meditation room and meaningful interactions with amazing people. We encourage team members to come together in the office to collaborate kick off key projects or strategize cross-functionally fostering connection and innovation.
MX is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer we never discriminate based on race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age military or veteran status status as an individual with a disability or other applicable legally protected characteristics. We particularly welcome applications from veterans and military spouses. All your information will be kept confidential according to EEO guidelines. You may request reasonable accommodations by sending an email to
Required Experience:
Senior IC
Employment Type
Full-Time
