Office Coordinator
Office Coordinator
Posted on :
16-08-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Yearly Salary
$ 53000 - 57000
Vacancy
1 Vacancy
Posted on :
16-08-2025
Job Description
Olson Kundig is a design practice founded on the idea that buildings can serve as abridge between nature culture and people and that inspiring surroundings have a positive effect on peoples lives. The firms work can be found across the globe with projects as wide-ranging as huts to high rises homes often for art collectors to academic cultural and civic projects museums and exhibition design places of worship creative production urban design and interior design.
We are seeking a detail-oriented and proactive Office Coordinator to join our New York office. This dynamic on-site role supports day-to-day office operations and provides essential administrative support across a variety of tasks. As the first point of contact for staff clients and visitors the Office Coordinator plays a key role in creating a warm professional and efficient environment. This position also collaborates closely with our Seattle headquarters to ensure a consistent high-quality experience across offices.
Were looking for someone who is friendly resourceful and highly organized with a strong commitment to delivering excellent service. A positive can-do attitude and the ability to take initiative are essential. If youre a collaborative team player who enjoys helping others and thrives in a fast-paced creative setting wed love to hear from you.
What Youll Do
Requirements:
In addition to a dynamic and creative culture Olson Kundig provides a generous benefits package that includes 16 days of paid time off paid holidays health plan 401k match bonuses profit-sharing plans for qualified positions a monthly travel subsidy for public transportation and more.
As a firm we are committed to pay practices that are fair competitive and reflect internal pay equity. At the time of this posting the hiring range for this position in New York City is between $53000 and $57000 annually. Final salary decisions are made based upon the extent and relatedness of the candidates education and experience and considering internal equity and external market factors.
We are seeking a detail-oriented and proactive Office Coordinator to join our New York office. This dynamic on-site role supports day-to-day office operations and provides essential administrative support across a variety of tasks. As the first point of contact for staff clients and visitors the Office Coordinator plays a key role in creating a warm professional and efficient environment. This position also collaborates closely with our Seattle headquarters to ensure a consistent high-quality experience across offices.
Were looking for someone who is friendly resourceful and highly organized with a strong commitment to delivering excellent service. A positive can-do attitude and the ability to take initiative are essential. If youre a collaborative team player who enjoys helping others and thrives in a fast-paced creative setting wed love to hear from you.
What Youll Do
- Office & Administrative Support:
- Manage incoming and outgoing mail deliveries and courier services including unboxing and distributing packages promptly.
- Maintain a clean organized and clutter-free office including the kitchen conference rooms restrooms desks and storage areas. This includes taking out trash and recycling breaking down boxes and running the community dishwasher as needed.
- Monitor and restock kitchen bathroom and office supplies.
- Set up conference rooms for meetings Zoom calls and clean up afterwards.
- Provide light maintenance for office equipment such as printers and plotters.
- Support the upkeep of the materials library.
- Prepare new hire workstations for a smooth and welcoming first day.
- Coordinate catering and refreshments for meetings and office events.
- Maintain records of receipts and event-related expenses and submit them to the finance team regularly.
- Adjust schedule as needed to support early/late events meetings and deadlines.
- Reception & Front Desk Duties:
- Support a high-quality guest and staff experience through thoughtful communication and responsiveness
- Answer and route incoming calls; manage visitor check-ins
- Maintain a professional and inviting reception area
- Event Planning:
- Plan and coordinate food beverage and logistics for internal and external meetings including researching vendors.
- Help plan and organize office events and celebrations in collaboration with team members and vendors.
- Be available for events and meetings outside standard office hours as needed.
- Vendor & Facility Coordination:
- Communicate with building management regarding maintenance trash pickup deliveries and building access.
- Coordinate janitorial services and manage cleanliness standards
- Schedule repairs and upkeep for office equipment appliances and HVAC equipment.
- Liaise with local IT vendor and in-house IT team to manage technology equipment maintenance and ordering.
- Additional duties and projects:
- As assigned or necessary.
Requirements:
- Minimum 2 years of experience in office support administration or a related field
- Experience coordinating meetings meals or office events
- Proven ability to manage time and competing priorities effectively
- Comfortable with digital tools especially:
- Intermediate to Advanced: MS Outlook MS Teams Web Browsers
- Beginner to Intermediate: MS Word Excel ERP systems (Deltek a plus)
- Experience in architecture design engineering construction or creative environments
- A creative work environment with colleagues who are collaborative supportive and passionate
- A commitment to your long-term professional growth and development
- See ourculture pageto learn more about life at Olson Kundig
In addition to a dynamic and creative culture Olson Kundig provides a generous benefits package that includes 16 days of paid time off paid holidays health plan 401k match bonuses profit-sharing plans for qualified positions a monthly travel subsidy for public transportation and more.
As a firm we are committed to pay practices that are fair competitive and reflect internal pay equity. At the time of this posting the hiring range for this position in New York City is between $53000 and $57000 annually. Final salary decisions are made based upon the extent and relatedness of the candidates education and experience and considering internal equity and external market factors.
All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
