Meeting Planner, Convention Operations
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Job Location:
Tysons Corner, VA - USA
Yearly Salary:
$ 70000 - 80000
Posted on:
16-08-2025
Vacancies:
1 Vacancy
Job Summary
Are you a detail-driven meeting planner with a passion for creating exceptional experiences at large-scale events Do you thrive in fast-paced collaborative environments and enjoy seeing your planning come to life onsite If so NADA is looking for a Meeting Planner Convention Operations to join our dynamic team!
In this role youll be at the heart of the planning process for the NADA Showone of the premier events in the automotive industryalong with other key NADA meetings. From managing speaker communications to overseeing event spaces and fulfilling sponsorship commitments youll help ensure every detail runs smoothly and delivers a great experience for attendees.
This is a full-time position with a collaborative work culture competitive salary and excellent benefits. Duties require travel up to 10% of the role.
Key Responsibilities
- Coordinate and manage speaker communications materials and logistics for the NADA Show.
- Serve as the onsite point person for the NADA Show mobile app
- Oversee Information Booths and Power Lounges including design logistics and onsite staff coordination.
- Implement sponsorship deliverables tracking requirements and ensuring fulfillment.
- Collaborate with the marketing team to provide accurate event content for program directories.
- Prepare detailed event timelines master schedules and budgets in partnership with leadership.
- Coordinate site visits vendor contracts signage and other logistical elements.
- Maintain accurate records contracts and documentation for all convention projects.
- Provide hands-on onsite support for the NADA Show and other meetings as needed.
Required Qualifications
- Bachelors degree or equivalent relevant work experience.
- Minimum 23 years of convention trade show or meeting planning experience.
- Strong attention to detail with the ability to manage multiple complex projects simultaneously.
- Excellent written oral and visual communication skills.
- Proficiency in Microsoft Office Suite; experience with event management systems a plus (Map Your Show Envision Airtable preferred).
- Ability to travel (including some weekends) and work flexible hours during events.
- Strong relationship-building skills and the ability to handle confidential information.
To be considered for this opportunity please submit your resume and cover letter.
NADA is fundamentally committed to the diversity of our staff. We believe diversity is excellence expressing itself through every persons perspective and lived experiences. All qualified applicants will receive consideration for employment without regard to age color disability gender identity or expression marital status national or ethnic origin political affiliation race religion sex (including pregnancy and lactation) sexual orientation military status veteran status family medical or genetic information or any other protected class under federal state or local law.
Key Skills
- GIS
- JAWS
- Military Experience
- Business Management
- Emergency Management
- Joint Operations
- Production Planning
- Relationship Management
- Strategic Planning
- ERP Systems
- Exercise Planning
- MRP
About Company
Capital Search Group is an executive search firm providing direct hire, retained search, and consulting services for employers in the Washington DC area.
