Executive/ Administrative Assistant - Virtual Assistant
Share
Job Location:
Manila - Philippines
Monthly Salary:
$ 6 - 7
Posted on:
19-08-2025
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
Virtual Rockstar is hiring an Executive/ Administrative Assistant on behalf of one of our valued pediatric therapy partners. This role will provide high-level administrative and operational support to the leadership team of a family-owned practice dedicated to helping children thrive.
About Our Client s Practice
Our client is a family-owned pediatric therapy practice offering occupational physical and speech therapy services to children from birth through age 21. Their mission is rooted in compassion integrity and a passion for helping children with developmental challenges live their very best lives. Guided by strong values of Compassion Growth Integrity Teamwork Perseverance and Service they take a neuro-affirming child-led approach to care.
Responsibilities
Executive Support
Manage email and calendars for leadership ensuring smooth scheduling and timely follow-up.
Assist with general administrative tasks correspondence and project organization.
Human Resources Support
Post job listings and respond to applicants.
Assist with scheduling interviews and coordinating candidate communication.
Support the creation and updating of employee review forms and standard operating procedures (SOPs).
Manage onboarding of new employees including obtaining new hire documents supporting training schedules and preparing materials.
Assist with credentialing of new clinicians.
Keep employee files current and organized.
Operations & Marketing
Assist with website updates (WordPress).
Contribute to social media and blog content creation.
Help with payroll processes and audit paysheets.
Data & Financial Support
Enter and track deposits in spreadsheets.
Maintain and update practice statistics and reports.
Requirements
Proven experience in executive or administrative support preferably in a healthcare or therapy-related setting.
Highly detail-oriented and organized someone who thrives on accuracy and consistency ( Type A personality welcome!).
Strong proficiency in Microsoft Excel and other Microsoft 365 tools.
Familiarity with WordPress and social media platforms.
Ability to manage sensitive information with discretion.
Self-motivated resourceful and excellent at prioritizing multiple tasks.
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.
Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre-authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
