Executive Assistant - Procurement

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a highly skilled and motivated Executive Assistantto support one of the most iconic and consequential infrastructure initiatives in the United States the Gateway Hudson Tunnel Project (HTP).

We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program one of the most ambitious and impactful transportation initiatives in the nation and is designed to strengthen mobility enhance resiliency and ensure the long-term reliability of the Northeast Corridor.

The project encompasses the construction of a new two-track rail tunnel beneath the Hudson River along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey.

This is more than just a job its a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation drive sustainable economic growth and improve regional accessibility for millions. As part of this high-performing multidisciplinary team you will help deliver excellence on one of the most technically complex and high-profile projects in the world.

If youre seeking to make a meaningful lasting impact while advancing your career alongside some of the best minds in the industry this is your moment.

Role Accountabilities:

• Enter department requisitions and invoices into GDCs ERP system accurately and in a timely manner.
• Maintain and coordinate the calendars for the Deputy Chief and Director of Procurement including scheduling meetings appointments and travel.
• Assist in the development and ongoing maintenance of procurement-related templates and internal databases in collaboration with department leadership.
• Facilitate GDCs Partner Review Process and maintain accurate and confidential records of all associated documentation.
• Collect and manage weekly staff work plans and maintain the staff Paid Time Off (PTO) tracker.
• Provide technical and administrative support to procurement personnel in using and monitoring GDCs e-procurement platform.
• Create reports presentation decks and other materials to support Procurement Department meetings initiatives and reporting requirements.
• Attend internal meetings to take detailed notes and prepare meeting summaries. Coordinate and support procurement staff meetings and public-facing events.
• Conduct procurement-related research and assist in ad-hoc projects as needed.
• Support procurement contract management vendor relations and compliance teams with administrative tasks on an as-needed basis.

Required Qualifications:

• Associates or Bachelors degree in Business Administration Public Administration or a related field preferred.
• Minimum 3 years of executive or administrative assistant experience preferably within procurement or a government agency.

Key Skills and Abilities:

• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and time management.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to handle confidential information with integrity and discretion.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

• Proficiency with ERP systems (e.g. SAGE) and e-procurement platforms (e.g. Bonfire) strongly preferred.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $65000 - $85000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

Join Arcadis. Create a Legacy.

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