Executive Assistant- Onsite OKC
Executive Assistant- Onsite OKC
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$ 63000 - 68000
1 Vacancy
Job Description
Job Details
Description
We are seeking a local candidate for this role! We would love to see you in our OKC office Monday-Friday to experience our culture!
APMEX is seeking an Executive Assistant who will be responsible for providing all necessary administrative support for the Executive Team as requested.
A Day in the Life of an Executive Assistant at APMEX:
- Maintains the Executives appointment schedule by planning and scheduling meetings conferences teleconferences and travel arrangements.
- Supports Executives with tasks such as screening calls managing calendars meeting and event arrangements preparing reports and financial data and filing/data entry.
- Produces information by transcribing formatting inputting editing retrieving copying transmitting text data and graphics.
- Conserves the Executives time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Represents the Executive with visitors and company leaders by attending meetings in the executives absence speaking for the executive.
- Research travel options books adjusts and maintains multiple travel schedules.
- Maintains confidence and protects operations by keeping information confidential.
- Processes expenses ensuring timely payment and submission of required documentation.
- Schedules and facilitates meetings presentations; maintains records follows up on initiatives
- Makes arrangements for food service conference room set-up local travel etc. as needed for meetings and visitors
- Assists with some personal tasks
- Other duties as assigned
Executive Assistant Qualifications:
- Professional demeanor with excellent communication interpersonal skills and ability to influence others without direct authority. Able to effectively negotiate through conflict to drive issues to resolution while always maintaining the relationship.
- Excellent skills in scheduling work estimation and capacity planning mitigating risk and managing a large pipeline of work items and projects
- Track record of exceptional cross-group partnering across a wide-array of stakeholders and partners plus ability to work independently. APMEX is a team-centric environment and cross group collaboration and relationship building is a must.
- Working knowledge of travel booking systems
- Ability to work effectively with cross-function teams multi-tasking in a fast-paced team-oriented environment.
- Excellent organizational and problem-solving skills are essential.
- Must be proficient in MS Office Suite to include MS WordExcel PowerPoint and other software programs.
- Strong verbal and written communication skills; good interpersonal skills and strong attention to detail. Must be extremely organized detail-oriented and able to handle multiple tasks simultaneously.
- Must be available for extended hours if needed to support deadlines
- Ability to interact with all employee levels including managers directors and C-Level executives
- Ability to function effectively as a team member and the ability to communicate and handle sensitive information
- Flexibility to work in fluid environment with priorities that could change on a day-to-day basis
- Past experience in a fast-paced environment
- Past experience handling confidential information
- Ability to maintain high level of confidentiality
APMEX is a multibillion-dollar ecommerce company that is the leader in Precious Metals. Our employees love our values and culture. Our APMEX team is large enough to get the job done better than anyone else in the industry while being small enough to listen to and care about our employees. Without their dedication APMEX would not continue to be named the #1 Specialty eRetailer by Internet Retailer Magazine! Come see why APMEX was Voted as one of the Best Places toWork in Oklahoma! and one of the Top Workplaces by the Oklahoman. Join the team today!
Qualifications
Education:
- Bachelors degree or equivalent experience in related field of Business
Experience:
- 5 years of experience with C-Level Executives minimum
Computer Skills:
- Must be proficient in MS Office Suite to include MS WordExcel PowerPoint and other software programs.
At APMEX our employees have access to extraordinary benefits including:
- Medical Dental and Vision
- Short Term Disability & Long-Term Disability
- Life Insurance
- 401K (Company matches!)
- Free Lunch every day
- Tuition Reimbursement
- College Debt Repayment
- 9 Paid Holidays
- Paid Time Off with Sell Back Option
- Paid Day off for your Birthday
- Paid Volunteer Opportunities
- Lunch and Learns
- Free Downtown Parking
Employment Type
Full-Time
