Sr. Executive Administrator, NA Visa Consulting and Analytics

Visa Consulting and Analytics (VCA) is the consulting arm of Visa and drives tangible impactful results for clients. Drawing on our expertise in consulting data analytics digital marketing and economics VCA solves the most strategic problems for our clients. The role provides direct administrative support to the Senior Vice President NA Visa Consulting & Analytics as well as support to other leadership team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

 This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems/analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

• Manage a complex calendar that includes scheduling meetings and travel video conferences trainings (off-site and / or internal) group events and booking conference rooms.
• Perform administrative support duties including but not limited to drafting and typing correspondence making copies preparing binders answering and screening managers phone calls and directing inquiries to the proper party within the team and maintaining and ordering office supplies.
• Establish and maintain effective and cooperative professional business relationships with all levels of management employees and outside companies.
• Can plan and execute flawlessly complex global travel inclusive of Visa applications and COVID testing requirements
• Act as a liaison problem solver and facilitator as the first contact for the senior leader.
• Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics agenda/materials onsite support and event management.
• Travel on occasion to manage offsite leadership and client meetings approximately 3-4 times per year.
• Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources.
• Maintain Business Continuity Management contact information.
• Provides updates to Facility team as and when required including office needs services (ex. printers maintenance supplies) and other site-specific activities as needed
• Prepare meeting materials including assisting with the creating of the presentation and other related materials as well as printing binding and collating of materials and potential follow up items
• Coordinate conference/meeting room set-up order catering and make logistical arrangements.
• Assist with developing and updating complex PowerPoint presentations Excel spreadsheets and documents in support of team activities.
• Handle contract management monthly budget tracking (including POs invoices and accruals) and updating and interfacing with accounting as needed.
• Process expense reports and providing general information to incoming calls regarding Accounts Payables Purchasing Travel Policy and Expense Reporting.
• Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects.
• Support projects as needed for senior executive.

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager.

Qualifications :

Basic Qualifications:

• Bachelors Degree or a minimum of 6 months of professional work experience.

Preferred Qualifications:

• Two or more years of relevant administrative or executive support experience.
• Proficiency with Microsoft Office Suite including Excel PowerPoint Word and Outlook SharePoint and AI tools such as Copilot and ChatGPT.
• Experience in global public company
• Discretion combined with poise and professionalism in all communications
• Must be able to exercise exceptional judgment regarding information which may be confidential or material non-public
• The ability to operate effectively and efficiently in a challenging fast-paced environment with little supervision
• Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail
• Excellent planning organizational and written and verbal communication skills
• Demonstrated strength in developing complex PowerPoint presentations
• Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts
• Must be proactive and solution oriented looking for ways to add value and assist the team

Additional Information :

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk communicate in person and by telephone frequently operate standard office equipment such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 74400.00 to 105250.00 USD per year which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge skills experience and addition this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical Dental Vision 401 (k) FSA/HSA Life Insurance Paid Time Off and Wellness Program.

Remote Work :

No

Employment Type :

Full-time