Officer 2, Corporate Administration
Officer 2, Corporate Administration
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
A mid-level secretarial position responsible for delivering comprehensive secretarial services. This role
handles low to medium-complexity processes focusing on core operational activities and standard
communications. The position requires independent execution of established procedures while
maintaining quality standards with work reviewed by Senior Officer.
Core Responsibilities:
Handle low to medium-complexity corporate secretarial matters.
Process and monitor transactions and documentation.
Support compliance and regulatory requirements
Tasks:
Corporate Secretarial:
Prepare (annual) board meetings documents - agenda list of transactions attendance list
power of attorney.
Prepare (annual) general meetings documents - agenda convocation letter attendance list
power of attorney declaration of external director.
Minutes writing based on recording - directors shareholders/ members meetings.
Minutes writing based on template - directors shareholders/ members meetings.
Drafting of resolutions with no template (directors shareholders/ members).
Drafting of resolutions based on template (directors shareholders/ members).
Updating of structure chart.
Drafting of agreements (loan capital/ share premium).
Statutory changes.
Identification of UBO and registration with chamber of commerce Change in UBO.
Dividend distribution.
Liquidation.
Bank account opening.
Assistance with bank periodic file reviews.
Change in bank signatories.
Capital/ share premium contribution.
Share/dividend distributions.
Compliance:
Client file reviews.
Review client due diligence (CDD) documents.
Conduct compliance checks (bad press and world checks) Prepare bad press/ world check
memo.
Transaction monitoring.
PEP identification and preparation of PEP memo.
Conduct serviced entity risk rating (SERR) assessment/review.
Drafting of notes to Committees
Review CDD worksheet from junior staff
Administrative & Client Support:
Process payment instructions.
Handle additional duties as required
Qualifications :
Educational Background: Degree holder and/or related Professional qualification.
Professional Experience: Minimum 2 years of experience in Corporate Administration and Secretarial matters.
Additional Information :
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
As a forward-looking business sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful long-term relationships with all our stakeholders including our employees clients and local communities while also reducing our impact on our natural environment.
There is always more we can and should do to improve whether in relation to our people our clients our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. Were committed to fostering an inclusive equitable and diverse culture for our people led by our Diversity Equity and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5500 employees - from 94 nationalities speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund in an environment where only 15% of all private equity and venture capital firms are gender balanced.
Were committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success leads to our sustainability and success. Were emotionally invested in our clients right from the beginning.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
