Donor Services Office Assistant
Donor Services Office Assistant
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Job Description
We value our talented employees and encourage you to grow professionally! If you see an open position that is right for you we encourage you to apply!
Title: Donor Services Office Assistant
Department: Office of Donor Services
Reports to: Assistant Director of Donor Services
Position Summary: The Donor Services Office Assistant under the direction of the Assistant Director of Donor Services provides essential administrative and operational support to the Office of Donor Services. This role offers students the opportunity to gain valuable work experience develop professional skills and contribute to the success of the department and its mission.
This position will have the opportunity to work a hybrid schedule with both remote and in-person work on a weekly basis. Specific schedules are based on job functions and project workload and are determined with the supervisor.
Duties and Responsibilities:
- Provide general administrative support including filing copying and scanning.
- Assist with printing distributing and mailing donor acknowledgment letters.
- Provide assistance with online research requests for trustees prospects and donors.
- Assist with stewardship efforts such as preparing and mailing monthly birthday cards for donors.
- Help with reviewing updating and formatting files for data imports.
- Aid in compiling scanning and attaching confidential historical donor and scholarship documents to shared folders and Virtuous CRM database records.
- Assist the University Advancement department with preparing for alumni student and donor events.
- Help with reviewing and updating solicitation and event invitation mailing lists.
Minimum Qualifications:
- Enrolled as a full-time student for the Fall 2025-Spring 2026 term (Note: If a student is a December 2025 graduate and is in good standing they will still be considered for work for the Fall 2025 semester).
- Available to work Monday through Friday between the hours of 9:00 a.m. to 5:00 p.m. The exact schedule will be determined once the Donor Services Office Assistant is hired.
- Must be in good standing with the University which includes having no academic financial medical or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role per university guidelines and restrictions.
- Adhere to the Chatham University Student Honor Code and Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment.
All employees must first contact their current manager before applying for an Internal position.
Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus which promotes employee and student success and retention. Learn more at: University is an Equal Opportunity Employer with a strong commitment to diversity inclusion and equity. Persons of color women veterans individuals with disabilities and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race color religion gender gender identity gender expression sexual orientation age or national origin.
Employment Type
Part-Time
