Human Resources and Payroll Manager
Human Resources and Payroll Manager
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Job Description
Title: Human Resources & Payroll Manager
Reports to: Senior Director of Accounting/HR
Desired Credentials: Bachelors Degree in Human Resources Business Administration or related field.
Primary Responsibilities: The Human Resources & Payroll Manager plays a critical role in supporting The Hamlin Schools mission by fostering a positive compliant and employee-centered workplace. Serving an independent K8 all-girls school with approximately 450 students and 125 faculty and staff this position oversees all aspects of human resources and payroll administration. The Human Resources & Payroll Manager ensures smooth operations throughout the employee lifecyclefrom recruitment and onboarding through benefits administration payroll processing compliance and offboardingwhile promoting a culture of professionalism equity and care.
Hours/Classification: Full-Time Exempt - In-Person
Expectation of Employee Civility and Commitment
The Hamlin School seeks to hire employees who will support and implement the schools mission and Creed at all times. Hamlin employees are known for being compassionate collaborative and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin students. As such Hamlin employees pay close attention to the students social-emotional wellbeing their physical and mental health and their moral development. Hamlin employees are committed to their own personal andprofessional growth; thus they pay close attention to the research and innovations that impact their respective fields. All employees are expected to be flexible thinkers and nimble actors in support of the schools overarching strategic goals and demonstrate a commitment to their colleagues success.
At The Hamlin School we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.
Key Responsibilities
Human Resources
- Manage full-cycle recruitment including job postings candidate screening and offer letters.
- Oversee onboarding and offboarding processes including coordinating and communicating about orientations and other fall opening meetings
- Maintain accurate and up-to-date employee records contracts and HRIS systems.
- Administer and track employee training and compliance programs using Vector Solutions.
- Promote awareness of retirement benefits to encourage employees long-term financial well-being.
- Ensure all required federal state and local employment notices are posted and updated.
- Manage workers compensation claims in coordination with insurance providers.
Provide guidance on employee relations and performance management matters in partnership with the appropriate manager. - Ensure compliance with federal state and local employment laws (e.g. FMLA CFRA ADA FEHA).
- Serve as the HR lead for the annual 403(b) plan audit by compiling data ensuring compliance and working with Finance and external auditors.
Payroll & Benefits
- Process bi-weekly payroll ensuring accuracy of wages deductions and tax reporting.
- Administer employee benefit programs including health dental vision retirement and COBRA.
- Maintain and reconcile payroll system and retirement platform data to ensure accuracy compliance and seamless integration.
- Coordinate annual open enrollment and provide support to employees with benefit elections.
- Track and report paid time off sick leave and other accruals in compliance with policy.
- Respond to employee inquiries regarding payroll benefits and related policies.
Required Qualifications
- Bachelors degree in Human Resources Business Administration or related field.
- 5 years of progressive HR and payroll management experience ideally within education or nonprofit organizations.
- Strong knowledge of California labor laws payroll practices and regulatory compliance.
- Proficiency with HRIS and payroll systems (e.g. BambooHR Paycom Paylocity).
- Excellent problem-solving analytical and organizational skills with the ability to manage multiple priorities and meet deadlines.
- High level of integrity discretion and professionalism when working with sensitive employee and payroll data.
- Collaborative and team-oriented with a strong work ethic kindness and humility and openness to learning and growth.
- A genuine commitment to fostering a welcoming inclusive and respectful community where all individuals feel valued.
Preferred Qualifications
- Experience in independent schools or nonprofit organizations.
- SHRM or HRCI certified.
- Bilingual in Spanish and English.
Physical Requirements:
- This position is 100% on site.
- Ability to lift and carry packages and equipment up to 25 lbs.
- Ability to walk stand and perform physical tasks throughout the day.
- Demonstrate normal depth perception
- Dexterity of hands and fingers to operate a computer keyboard operate standard office equipment and use a telephone
- See and read a computer screen and printed matter with or without vision aids
- Hear and understand speech at normal levels and on the telephone with or without auditory aides
Work Authorization Requirements
- Clear the Department of Justice background screening (Livescan)
- Authorized to work in the United States (I-9)
- Provide health (TB) clearance (an update is expected every four years)
Work Environment
- The work environment characteristics are representative of those in a normal school setting that one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work indoors in a standard office environment computer lab and/or classroom environment
- Some exposure to childhood and other diseases in a school environment
- May be required to work outside of typical work days and office hours to meet operational deadlines
Required Experience:
Senior IC
Employment Type
Full-Time
