Contractor (Office Administrator) - 4 Month Fixed-Term Contract

Office Administrator

Location: Kuala Lumpur Malaysia (South Tower The Gardens)

Model of Work: In-office

Are you excited by challenges Do you enjoy working in a fast-paced international and dynamic environment which contributes to drive the energy transition Then now is the time to join Quorum Software a rapidly growing technology & professional services solutions company and industry leader in energy transformation.

Quorum Software is the worlds largest provider of digital technology focused solely on business workflows that empower the energy industry. Throughout every region of the globe customers rely on Quorums proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain helping visionary leaders evolve their organizations into modern energy companies.

Responsibilities

Perform office administrative duties including:

• Serves as the Front Office Receptionist and answer incoming telephone calls determine purpose of calls and forwarding calls to appropriate personnel or department. Retrieves messages from voice mail and forwards to appropriate personnel.
• Welcomes on-site visitors determines nature of business and announces visitors to appropriate personnel.
• Works with the office Leaders on different tasks.
• Monitors visitor access.
• Manage employee access system including activation and deactivation of access cards.
• Maintains office floor plan and nameplates.
• Assists visiting employees with locating a workspace for their visit and proper setup equipment.
• Receives sorts and distributes mail; assists with outgoing mail and package shipments.
• Maintains the common areas such as the workstation office pantry and conference/meeting rooms; restocks the break room as needed.
• Replenishes the pantry with snacks and fruits.
• Maintains coffee machines daily operating machines replenishing coffee beans performs daily machine cleaning.
• Maintains the general office equipment including printers and manage its servicing and printer cartridge supply through assigned vendor.
• Orders receives and maintains office and pantry supplies.
• Performs other clerical duties such as filing photocopying and collating.
• Book flight tickets for employees through vendor.
• Manage printing of business cards for employees.
• Coordinates with Landlord staff for daily office cleaning and periodical equipment maintenance work.
• Maintains safe and clean work environment by complying with procedures rules and regulations.
• And other duties as assigned.

Requirements

• General office experience including: Telephone Skills Typing Documentation Skills Verbal Communication Dependability Attention to Detail Basic Computer skills including Microsoft Office.
• The successful candidate should have a hotel management degree with 3-5 years experience in hospitality or facilities.

Job Competencies

To perform the job successfully an individual demonstrates the following competencies:

• Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in team problem solving situations; Uses reason even when dealing with emotional topics.
• Shows initiative exhibits a proactive approach by planning ahead foreseeing upcoming office needs etc
• Customer Service Responds promptly to customer needs; Responds to requests for assistance; Meets commitments.
• Interpersonal Skills Focuses on solving conflict not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains opens to others ideas and tries new things; Addresses problems directly with the individual involved.
• Oral Communication Speaks clearly; Listens and gets clarification when needed; Responds well to questions.
• Written Communication Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information.
• Teamwork Exhibits objectivity and openness to others views; Gives and welcomes feedback; Supports everyones efforts to succeed.
• Quality Management Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Ethics Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity; Upholds organizational values.
• Organizational Support Follows policies and procedures; Completes tasks correctly and on time; Supports organizations goals and values.
• Judgment Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.
• Motivation Sets and achieves goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.
• Planning/Organization Prioritizes and plans work activities; Uses time efficiently.
• Professionalism Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality Demonstrates accuracy and thoroughness; Looks for ways to improve quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability Able to deal with interruptions changes delays or unexpected events; Manages competing demands; Changes approach or method to best fit the situation.
• Attendance/Punctuality Consistently arrives to work on time; Ensures work responsibilities are covered when absent.
• Dependability Follows instructions; Responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas.
• Cost Consciousness Works within approved budget; Develops and implements cost-saving measures.

Additional Details

• Background Check: The successful candidate will need to successfully complete the following clearances: Criminal History Check Education Verification Employment Verification Drivers License Verification and Passport/ID validation.
• Visa Sponsorship: Employment eligibility to work with Quorum Software in Malaysia is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.

About Quorum Software
Quorum Software connects people and information across the energy value chain. Twenty years ago we built the first software for gas plant accountants. Pipeline operators came next followed by land administrators pumpers and planners. Since 1998 Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software data standards and integration. The trusted source of decision-ready data for 1800 companies Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information visit.

Quorum Diversity Statement:At Quorum we are committed to fostering cultivating and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us stay with us and do their best work. With a diverse team of employees we grow and learn better together. The collective sum of the individual differences life experiences knowledge innovation self-expression and talent that our employees invest in their work represents not only part of our culture but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race gender sexual orientation age religion ethnicity national origin ability neurodiversity and all the other characteristics that make us unique.

Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race color religion age sex sexual orientation gender identity national origin protected veteran status disability or any other basis protected by federal state or local law.

Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department