REQUEST FOR PROPOSALS (RFP) Truth Telling Project â Documentary Production
REQUEST FOR PROPOSALS (RFP) Truth Telling Project â Documentary Production
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Job Description
REQUEST FOR PROPOSALS (RFP)
Truth Telling Project Documentary Production
Congress of Aboriginal Peoples
Issue Date:August 07 2025
Closing Date:September 07 2025
Contact:Jessica Dawson Director of Governance Support
1. Overview
The Congress of Aboriginal Peoples (CAP) is seeking proposals from qualified media production firms or independent producers to produce a professional documentary as part of ourTruth Telling Project which supports reconciliation and combats racism through the sharing of stories and lived experiences of off-reserve and non-status Indigenous Peoples.
The final deliverable will be a30-60 minute professionally produced documentary style film developed in collaboration with the CAP project team. The documentary will feature filmed interviews and existing archival material and will be distributed as part of CAPs reconciliation and education efforts.
2. Background
The Truth Telling Project is part of CAPs broader mandate to raise awareness of the realities faced by Indigenous Peoples living off-reserve including systemic racism and exclusion from policy and programs. This project aims to advance reconciliation through storytelling while creating high-quality educational and advocacy tools for public community and policy audiences.
3. Scope of Work
The successful proponent will complete all phases of documentary development and production as outlined below:
Phase 1: Pre-Production
- Attend an initial planning meeting with the CAP project team.
- Collaborate with CAP to identify and confirm 710 key informants/interviewees.
- Source and review relevant archival or existing media content.
- Develop a detailed project management and production plan.
- Confirm filming locations and create a filming schedule.
Phase 2: Production
- Film 710 interviews using professional-grade video lighting and audio equipment.
- Ensure culturally respectful and trauma-informed interview processes.
- Capture B-roll footage where necessary to support documentary storytelling.
Phase 3: Post-Production
- Edit the documentary using professional editing software such as Adobe Premiere or Vegas Pro but not limited.
- Deliver a first draft of the documentary to CAP for review and feedback.
- Incorporate revisions based on CAP feedback.
Phase 4: Finalization and Distribution
- Finalize editing and post-production including sound mastering scoring and visual polishing.
- Caption the film in English (as per accessibility standards) and subtitle in French.
- Provide CAP with all final video files in HD MP4 format.
- Provide all digital materials (footage audio source files subtitles) archived on a hard drive.
- Support the planning and launch of the documentary including coordination with an events consultant.
- Assist with the dissemination of the final documentary for educational and policy purposes.
4. Deliverables
- One (1)30-60 minute professionally produced documentary delivered in HD MP4 format.
- Fully captioned (English) and subtitled (French) version for web and social media sharing.
- Archived copies of all raw and edited footage and project files.
- Materials prepared for accessible public distribution.
5. Proposal Requirements
Proposals should include:
- Cover Letter
- Company Profile or CV
- Summary of Experiencewith similar Indigenous social justice or documentary projects.
- Creative Vision/Approachfor the project
- Detailed Budget including all production post-production translation and accessibility services.
- Timeline and Work Planaligned with the project phases and milestones
- Examples of Previous Work(links to video portfolios or documentaries)
6. Evaluation Criteria
Proposals will be evaluated on the following criteria:
Relevant Experience & Qualifications
Creative Approach & Cultural Sensitivity
Budget and Cost Effectiveness
Work Plan and Timeline
Quality of Previous Work
7. Submission Instructions
All proposals must be submitted by email in Word or PDF format to:
Jessica Dawson Director of Governance Support
Subject Line:RFP Truth Telling Documentary Proposal
Upload your proposal in the rsum and/or cover letter field.
Late submissions will not be considered. CAP reserves the right to accept or reject any or all proposals.
8. Additional Notes
- All work must be conducted in a culturally sensitive and trauma-informed manner.
- The proponent must respect and protect the confidentiality and intellectual property of the interviewees and CAP.
- CAP will retain full ownership and usage rights to the final product and all source materials.
If you require further information please contact Jessica Dawson at
Employment Type
Contract
