NATURE OF WORK

An employee in this class performs technical-clerical work preparing and maintaining a computer database containing student attendance demographic statistics and other student specific information in an assigned school. Work involves utilizing specialized computer applications file maintenance word processing and spreadsheet programs and the PowerSchool System to maintain records of student attendance class schedules grades demographic statistics immunizations etc. and prepare associated reports. Employee is responsible for reviewing forms and handwritten information and entering data into computer files often utilizing coding; utilizing scanner devices; updating files on a daily basis; printing reports; and performing student searches. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment installing computer software and preparing various correspondence and forms. Work also involves general clerical work such as answering telephones and assisting visitors to the school office.

DUTIES AND RESPONSIBILITIES

Utilizes the computerized PowerSchool application a student data management system to enter store and/or retrieve information as requested or as otherwise necessary.

Selects data from varied sources and summarizes information for standard reports including preparing reports for submission to school administrators school system administrators and State Department of Public Instruction as required or as requested ensuring delivery in a timely manner; organizing various files on network drives for delivery to appropriate officials or offices.

Prepares and maintains computer records of daily student attendance from submitted forms; reviews late-arrival forms and reconciles with absences to create tardy lists; reviews check-out forms and reconciles with absences to create early leave lists; corresponds with students parents to advise of excessive tardies and/or absences and absences according to established policies.

Prepares attendance reports and reconciles manual and computer reports monthly.

Prepares and maintains database of student enrollment recording such data as students name address parents or guardians sex race immunization record grade of assignment class schedule grades school bus assignment medical needs emergency contacts etc.; records student suspensions and prepares periodic statistical reports; records students withdrawal from school enrollment recording reasons for withdrawal and students plans as available and preparing periodic statistical reports.

Attends seminars conferences workshops classes lectures etc. as appropriate to enhance and maintain knowledge of trends and developments in the field of database management with specific emphasis on use of the PowerSchool system.

Assists teachers and principals with scheduling projects.

Performs other related work as required.

MINIMUM TRAINING

Graduation from high school with 1 2 years of clerical or office support experience; or an equivalent combination of experience and training.

ESSENTIAL JOB FUNCTIONS

Must be able to use a variety of automated office equipment such as computers copiers calculators etc. Must be able to exert a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.

Requires ability to politely and professionally speak and/or signal people to convey or exchange information.

Requires the ability to read a variety of correspondence reports handbooks forms lists etc.

Requires the ability to record and deliver information to explain procedures to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

KNOWLEDGE SKILLS AND ABILITIES

Considerable knowledge of the operations of the department.

General knowledge of common word processing spreadsheet and file maintenance programs.

General knowledge of PowerSchool.

General knowledge of the principles of organization and administration.

Ability to transcribe information and to prepare standardized forms letters and reports from that information.

Ability to operate common office machines.

Ability to sort and distribute documents.

Ability to maintain complete and accurate records and to develop standard reports from those records.

Ability to respond to questions based on considerable knowledge of the department.

Ability to understand and follow oral and written instructions.

Ability to word process accurately at a moderate rate of speed.

Ability to establish and maintain effective working relationships as necessitated by work assignments.

Required Experience:

Manager