Contract Production Vendor: Photography, Videography, Video Editing
Contract Production Vendor: Photography, Videography, Video Editing
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Job Description
Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming quality health services in a safe and supportive environment with expertise in serving LGBTQIA people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin one in San Antonio and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: .
Texas Health Action (THA) invites qualified vendors to submit proposals to meet Kind Clinics photo and video production needs for the September 2025 September 2026. The purpose of this RFP is to solicit competitive bids to ensure all needs are executed with the best value.
The organization welcomes proposals from full-service vendors able to fulfill all production needs through this application as well as from specialized vendors focused on individual areas of production through the links below.
- Short-Term Brand Photographer Position
- Campaign Photographer/Videographer
- Video Series Videographer/Video Editor
- Vendors will be selected based on competitive pricing and the degree to which they can meet the organizations specific needs.
- Vendors must align with THA and Kind Clinics commitment to judgement free culturally affirming support of LGBTQIA people and people living with HIV.
- Vendors must be able to produce semi-explicit content (underwear intimate poses but no full nudity. Ideally vendor has experience in this content style and can make talent comfortable. Consent is mandatory.
- Vendor must agree to the terms of THAs General Creative/Marketing Contractor Agreement specifying release of intellectual property ownership to the organization. For more information on the terms contact .
- Priority consideration for vendors located in Austin who can travel to Dallas and San Antonio for special projects.
- Priority consideration for vendors with connections to LGBTQIA communities in Texas namely Austin Dallas and San Antonio.
Vendor 1: Short-Term Brand Photographer Position
Kind Clinic seeks a experienced photographer to capture high-quality photo and video assets of Kind Clinics locations in Austin (2) Dallas (1) and San Antonio (1) for our brand photography library. The Kind Clinic Creative Team will setup shoot dates for each citys clinic locations in coordination with the photographer and staff.
Scope of Work
- Photographer must provide 30 assets per city (90 total) of Kind Clinic buildings and staff.
- File Formats:
- Final Photography: Jpeg and PNG
- Raw Photography: RAW (.CR2/3 .NEF .ARW .RAF etc.)
- Raw Video: Apple ProRes 422 HQ (or equivalent high-bitrate edit ready format)
- Style & Tone: Reflects Kind Clinics friendly LGBTQIA affirming authentic brand experience. Stock photography setups with our uniquely queer aesthetic and welcoming staff.
- Locations: Vendor will need to shoot on-site in our Kind Clinic locations in Austin Dallas and San Antonio
- Talent & Coordination: Kind Clinics Creative Team will coordinate staff and location availability.
Timeline & Turnaround
- Shoot: September - October
- First Proofs: Early November
- Final Delivery: December 1 2025
- Revisions: 2 rounds of revisions on photography selection and color correction.
Vendor 2: Campaign Photographer/Videographer
Kind Clinic seeks experienced Photographer/Videographers to capture high-quality photo and video assets for Kind Clinics quarterly PrEP acquisition campaigns. Each quarterly campaign will have its own focus and branded theme decided in advance. The ideal vendor would be on retainer for multiple quarters starting immediately. Individual photographer/videographers and/or production teams are welcome to apply.
Scope of Work (per Quarter)
- Deliverables: 30 50 total assets of mostly photos with some video content. Vendor should deliver raw photos and videos as well as color-corrected photography. Video content may require in-video audio or voiceover.
- File Formats:
- Final Photography: Jpeg and PNG
- Raw Photography: RAW (.CR2/3 .NEF .ARW .
- Raw Video: Apple ProRes 422 HQ (or equivalent high-bitrate edit ready format)
- Style & Tone: Each quarterly campaign will differ slightly but the common thread is imagery of LGBTQIA lifestyle to promote sexual-health services. Some campaigns will require a NSFW-lite (suggestive risqu) aesthetic where others may focus on a documentary-style approach.
- Locations: Will depend on the quarterly campaign likely a THA provided studio rented PeerSpace or public location. Majority Austin-based but vendor may be required to travel within Texas.
- Talent & Coordination: Kind Clinics Creative Team will provide input and direction on casting and work collaboratively with vendors suggestions of authentic models from local LGBTQIA community. Kind Clinic will provide budget for wardrobe props etc.
Timeline & Turnaround
- Shoots: Quarterly
- First Proofs: 6 weeks from publish date
- Final Delivery: 1 month from publish date
- Revisions: 1 round of revisions for color correction on photos.
Vendor 3: Video Series Videographer/Video Editor
Kind Clinic seeks experienced Videographers and Video Editors to produce episodes of Kind Clinics series Navigaytion. This is a monthly project requiring both videography and video editing services. Vendors are welcome to apply for either or both services.
Navigaytion Episodes
Starting in August of 2025 Navigaytion will be shifting to social-focused episodes only and de-prioritizing long-form YouTube episodes. Linked below are the full episodes and teaser social content that capture the tone and narrative structure of the series.
- Episode 1: Full YouTube Episode and Social Content
- Episode 3: Full YouTube Episode and Social Content
- Episode 5: Full YouTube Episode and Social Content
Scope of Work
- Deliverables: 3-4 shortform episodes per month ranging from 30 seconds to 3 minutes each. Final exports should be sized as Instagram Reel/Tiktok compatible. Raw principal and b-roll raw footage must be made available in delivery of final episodes.
- Final Delivery Specs for Edited Video:
- File Format: .mp4 (H.264 codec)
- Resolution: 4K optimized for vertical
- Aspect Ratio: 9x16 as well as 4:5
- Raw Video: Apple ProRes 422 HQ (or equivalent high-bitrate edit ready format)
- Style & Tone: Each episode features THA CEO Christopher Hamilton and a special guest diving into a queer sexual healthcare topic in an engaging and informative conversation laced with cheeky innuendo and playful editing antics.
- Locations: Filmed on-location in our Austin-based Cinemaker Space studio. There is some potential for travel to Dallas or San Antonio in the future.
- Video Editing duties may be performed remotely.
- Talent & Coordination: Kind Clinics Creative Team is responsible for scripting casting and coordinating key set details.
- Resources: THA resources including stock photography sound subscriptions and some equipment may be made available to video editor(s).
Timeline & Turnaround
- Shoot: Monthly
- First Proofs: 2 weeks before publish date.
- Final Delivery: 5 days before publish date
- Revisions: 3 rounds of revisions included.
Usage & Rights
Final assets will be used in organic and paid social paid and out-of home advertising print digital and more. Unlimited digital and print usage in Editor must sign NDA if applicable. Talent must sign image release form and NDA if applicable.
Requirements
Vendors can apply by submitting a proposal for the Contract Production Vendor position including:
- Information about their experience and ability to meet the requirements listed
- References to relevant work that demonstrate their style and quality
- Ideal retainer length (one quarter multiple quarters one year etc.)
- An overall rate for the position that includes rates per project as well as any travel expenses included in the rate
Please outline your proposal for this position in the Cover Letter section or upload it as a PDF in the Resume section.
Benefits
This role is structured as an independent contractor opportunity and therefore does not receive benefits from Texas Health Action.
Employment Type
Contract
