Curriculum Transformation Administration Assistant
Curriculum Transformation Administration Assistant
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1 Vacancy
Job Description
Salary: 27319 - 28031 with progression to 28588 per annum
Newcastle University is a great place to work with excellent benefits. We have a generous holiday package; plus the opportunity to buy more great pension schemes and a number of health and wellbeing initiatives to support you.
Closing Date: 31 August 2025
The Role
You will provide essential administrative and operational support to the Curriculum Transformation team in the implementation of the Leading Edge Curriculum (LEC) Framework developed as part of the Universitys Education for Life Strategy 2030. Over the course of three years every taught programme in the University will be redesigned and reapproved in line with the Leading Edge Curriculum Framework. The postholder will support the team to ensure the successful planning and delivery of the planned schedule of redesign and reapproval.Excellent stakeholder communication and engagement skills along with experience of project support and the administrative coordination of curriculum development activities are essential for this post.
You will join the Registry and Education Services unit of Student Services part of the Universitys Academic Hub led by Colin Campbell Registrar. You will report to the Curriculum Transformation Manager as line manager.
The post is full time fixed term until 31 July 2028
For informal enquires contact Sharon Herkes ()
To apply please upload a copy of your CV along with a cover letter evidencing how your skils and experiences align to the person specification as outlined in the job description.
Key Accountabilities
- Provide administrative support to ensure the efficient operation of Curriculum Transformation activities including but not limited to:
- coordinating enquiries from colleagues across the University.
- organising meetings for the team with key stakeholders in academic schools (e.g. Heads of School Directors of Education Degree Programme Directors) as well as Faculties and central services. This will include preparing and circulating meeting documentation recording and disseminating minutes/actions and following up to ensure timely action completion.
- Act as the main point of contact between the LEC Curriculum Transformation team and stakeholders supporting team members with key processes and procedures.
- Work closely with the Curriculum Transformation Manager to develop and implement tracking processes that monitor Academic Unit progress through curriculum redesign and reapproval timelines.
- Support the planning coordination and delivery of the programme redesign sprints.
- Support the LEC Academic Fellow Lead in:
- planning and coordination of LEC Academic Fellow development activities including onboarding
- planning co-ordination and delivery of the evaluation of the LEC academic fellow approach to inform future programme development team models
- ensuring issues arising are captured and communicated to the correct team for action
- Provide effective administrative support to the Programme and Change Manager including but not limited to:
- organising meetings for the Project Board and the Leading Edge Curriculum Workstream Leads including preparation/circulation of documentation recording and disseminating minutes/actions and following up to ensure timely action completion.
- updating content on the internal Sharepoint project web pages.
- Organise travel accommodation and conference/workshop attendance.
- Administer finance processes ensuring compliance with financial regulations and internal accounting procedures. This might include requesting payments reconciling credit card payments processing internal recharges resolving queries and maintaining audit records.
- Work as an expert user of relevant IT systems (Sharepoint Teams SAP MOFs) generating management information proactively and on request.
Any other reasonable duties that fall within the scope of the post as allocated by the line manager.
The Person (Essential)
Knowledge Skills and Experience
- Significant work experience in a relevant role and in a comparable setting.
- Good working knowledge of office management systems and procedures.
- Proven ability to establish review and monitor administrative systems.
- Ability to handle large volumes of work to tight deadlines whilst maintaining strong attention to detail.
- Ability to communicate clearly both orally and in writing with a wide range of staff at all levels.
- Strong planning and organising skills.
- Ability to work on own initiative solving routine problems with limited supervision.
- Experience of working effectively both independently and within a team and the ability to initiate develop and maintain productive relationships.
- Flexible and responsive approach to dealing with demands of work and customers.
- Experience of planning and progressing work within general guidelines using initiative and judgement.
- Advanced IT skills including the core Microsoft Office packages in particular Outlook Word and Excel and online communication tools for example Teams and web content management
Attributes and Behaviour
- Embracing Change
- Comes forward with new ideas and concepts.
- Anticipates change and prepares for it.
- Accepts change and runs with it.
- Communicating
- Tailors content of information to the audience changing style tone and format appropriately.
- Understands how best to appeal to the other person/group correctly interpreting the right way to approach a situation.
- Team Working
- Builds team spirit and working across teams.
- Confident in adopting a range of team roles.
- Planning and Organising
- Identifies quickly what is important and prioritises accordingly.
- Plans workload and tasks in a systematic way.
- Gathering information
- Has an eye for detail spotting errors and ensuring accurate information.
Qualifications
- Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications plus work experience in a relevant role; or Substantial relevant work experience in the unit or a comparable setting.
- Hold a recognised qualification (NVQ level 2 GCSE Grades A-C/O-levels City and Guilds RSA II).
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Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary we aim to provide a welcoming place of safety for all offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits supports and retains colleagues from all sectors of society. We value diversity as well as celebrate support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a silverAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 28501
Employment Type
Full-Time
