Cluster Accounts Payable Supervisor - Tru by Hilton Hanoi
Cluster Accounts Payable Supervisor - Tru by Hilton Hanoi
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Job Description
EOE/AA/Disabled/Veterans
CLUSTER ACCOUNTS PAYABLE SUPERVISOR
Position Purpose
The Cluster Accounts Payable Supervisor is responsible for managing and auditing the accounts payable functions across multiple hotels within the cluster. This role ensures all financial transactions are accurately recorded approved and processed in a timely manner while maintaining compliance with company policies and procedures.
Duties & Key Responsibilities
Audit and Account Management
Account for and audit all purchase orders receiving records suppliers invoices credit notes and outgoing shipments.
Balance suppliers monthly statements to the hotels accounts payable records and follow up on missing invoices or credit notes.
Payment Processing
Review all payments (including payroll) by cheque bank transfer or other means and forward to the Director of Finance for approval and signature.
Ensure all invoices have supporting documentation and proper authorization before payment.
Reconciliation and Reporting
Properly record reconcile and prepare invoices for payment ensuring correct general ledger and cost centre codes.
Ensure the accurate and timely input of data to the accounts payable ledger.
Prepare trade accruals at month-end and ensure timely tax processing and submission.
Compliance and Security
Ensure the best rates for foreign currency payments and maintain confidentiality of bank account details and balances.
Ensure cheques and payment instruments are used in numerical order and securely stored.
Maintain an up-to-date filing system and handle all requests and inquiries efficiently.
Risk Management
Liaise with the bank and the Foreign Exchange Control Bureau for foreign exchange transactions obtaining necessary approvals and documentation.
Requirements
Extensive experience in financial reporting preferably within the hospitality industry.
Strong knowledge of accounting principles
Excellent communication and interpersonal skills with the ability to manage relationships with owners stakeholders and team member
Proficiency in English and Vietnamese; additional languages are a plus.
Ability to work flexible hours including nights weekends and holidays.
Qualifications
A bachelors degree in accounting Finance or a related field. CPA or equivalent qualification preferred.
Required Experience:
Manager
Employment Type
Full-Time
